Naval Postgraduate School
Calendar | Directory

Program Officer Standard Operating Procedures

All Computer Science and Software Engineering students are to adhere to the following procedures and policies.  NPS and other pertinent instructions are summarized and referenced regarding academic and administrative requirements.  Therefore, this is not an all-inclusive document.

Students attend NPS on official military or government orders, and therefore are expected to complete all academic requirements in the same manner as any other military order.  The academic programs reflect requirements from academic departments, military services and the Navy subspecialty system.  All students should assume that attendance at the Naval Postgraduate School implies adherence to all Navy requirements and regulations, unless specifically noted otherwise in the Catalog or official NPS web sites.


Students are required to read and be held responsible for…

Students considering employment outside of NPS must be familiar with Article 135 of the Student Information Handbook, which generally does not allow outside employment for students; and NAVPGSCOLINST 5370.3E, Policy Concerning Outside Employment And Professional Activities For Faculty, Staff, And Students.

Course Registration

Students will register for, and plan to complete, at least 4 classes (not including seminars) per quarter to maintain full time status.  Course drops and withdrawals are "requests" and must be justified and documented to be approved.  Poor performance or instructor preference will not be the sole criterion for a drop or withdrawal.  Students will continue to attend class until a drop or withdrawal request is approved through the Program Officer.

Students who register for more than 4 classes (not including seminars) will not be allowed to drop during the first two weeks of classes.  However, students will be considered for withdrawal through the 8th week of the academic quarter.  Again, poor performance will not be the sole criterion for a withdrawal under this circumstance.

As academic departments use current registration for fiscal year teaching plans, it is in students’ best interest to make decisions early regarding elective course selection, and refrain from frequent or late changes.  Frequent registration changes and approvals multiply quickly for Instructors, Academic Associates and Program Officers, and create unnecessary administrative burdens that can negatively impact a student’s final course registration.

All courses listed on published academic plans or matrices are required, unless specifically noted as elective, and must be taken by all students for the respective degree program (CS or SWE).

Directed Study courses provide students the opportunity to conduct indepth one-in-one study in areas not covered by existing courses or department course offerings.  Since Directed Studies can negatively impact the pool of available students for upper-level graduate courses, students will not register for more than one Directed Study course during a full course of study, without explicit permission of the Program Officer and Academic Associate.  Directed Study requests should include not only the course material to be covered, but details on homework, projects or other deliverables that will be required for a passing grade and course credit.

Students will use the "Move" function within Python when requesting timing changes to a specific course within a matrix.  The “Move” function cannot, however, be used when it involves moving a course in the current or following quarter (after the registration deadline).  In this case, use an “Add” and subsequent “Drop” to move the course within the Python matrix.  If it places a student below the minimum 4 course limit for the quarter, the Drop will not be approved without a corresponding Add request.

CS students will select a specialization track or pre-register for track courses by end of 3rd quarter (not including refresher). Failure to do so may result in having a specialization track selected for them. Criteria for selection will be based on low enrollment (tracks that have low enrollment will be populated with students who fail to plan ahead).

Thesis and Capstone Project

All students must select a Specialization Track, and have an approved Thesis Proposal by the end of their third academic quarter (or the end of the fourth quarter for students under the “old” CS curriculum).

Students will automatically be registered for three (3) thesis or capstone project research slots; a fourth slot may be considered on a case-by-case basis for students with extra room in their matrix due to validations, etc.  A student will normally take one thesis/capstone slot at a time (during their latter academic quarters), but will be allowed to take no more than two thesis/capstone slots at any time.

Thesis Extensions Requests will be considered on a case-by-case basis.  Detailed justification will be required from the student and thesis advisor for Program Officer and Department Chair endorsement.  Cases that are not adequately justified will be forwarded to the Academic Council with a negative endorsement.

Academic Awards Policy

Each quarter, students will be considered for academic awards based on academic criterion such as grades (QPR); course load; quality, complexity and significance of thesis or capstone research; and general professional bearing as a student.  Additionally, performance relative to past award winners will be applied to ensure consistent academic standards are maintained.  Award nominees and their advisors will be contacted to provide inputs for evaluation.  Students are reminded that an academic award is a privilege, and being considered for an award is an honor in itself, given the highly competitive academic environment at NPS.

The NPS Academic Council also awards “with distinction” degrees as recommended by the Program Officer and academic department.  The Academic Council limits academic departments to recommending no more than ten percent of masters degree students for “with distinction” degrees in a given academic year.

This is an official U.S. Navy website.
All information contained herein has been approved for release by the NPS Public Affairs Officer.
Page Last Updated: Mar 25, 2013 10:01:56 AM | Contact the Webmaster