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Dudley Knox Library
411 Dyer Road
Monterey, CA 93943
(831) 656-2947
DSN: 756-2947
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Policy on Circulation and Use of Library Digital Voice Recorders

The Library has six (6) Olympus Digital Voice Recorder WS310-M units available for checkout.

The Olympus Digital Voice Recorder features: Built-in stereo microphone, 138 hours recording in LP mode, 512 MB memory, 512 MB internal Flash memory, USB mass storage class allows for storage of any file types, large backlight full-dot display, 4 recording modes, 5 folders with up to 199 files each, fast and slow playback, up to 16 index marks can be set in a file, WMA & MP3 music player, WOW effect increases sound clarity and bass quality, long battery life.

NOTE:The USB thumb drive ban is still in effect DoD-wide, including NPS. To retrieve data from Voice Recorders, ITACS has deployed a “Secure Data Transfer Kiosk” in Ingersoll room 151.


Each Voice Recorder package is equipped with the following:

  • 2-piece Digital Voice Recorder
  • 1 – AAA Battery
  • 1 – USB Extension Cord
  • 1 – Tip Sheet with basic instructions for using the Recorder

Note: Instruction Booklets and headphones are available for separate checkout.

Circulation Policy:

  • Voice Recorders circulate to current NPS students, faculty and staff only.

  • Voice Recorders are available on a ‘first come, first served’ basis and cannot be reserved in advance.  Limit one Voice Recorder per person.

  • Voice Recorders will circulate on a weekly basis.  Late return may result in loss of future Voice Recorder borrowing privileges.

  • Voice Recorders must not be used for Classified work.

  • The borrower is responsible for the Voice Recorder package until it is returned and has been checked in – never leave a Voice Recorder unattended.  The borrower will be responsible for replacement of the Voice Recorder and any of its components that are lost, stolen or damaged while checked out.

  • Borrowers must remove all data from the Voice Recorder prior to returning it to the Circulation Desk (see instructions for ‘How to Delete Voice Files’ located on the Tip Sheet which accompanies the Voice Recorder unit) This must be done with ITACS at their "Secure Data Transfer Kiosk."

  • Borrowers must agree to abide by NAVPGSCOL Instruction 2201 dated 5 July 2007, NPS Policy on Portable Electronic Devices Containing Privacy Act Data--Personally Identifiable Information (PII):

Damage and Loss of Equipment:

The borrower will be responsible for the replacement of the Voice Recorder and components that are returned damaged or that are missing.

The Library Systems Office will determine and advise the borrower of appropriate and acceptable replacement item(s).  Items will be replaced with the same or similar product(s) dependent upon market availability.  Replacement cost for the entire unit (as described under “Inventory” above) is based on the original purchase price (August 2007): $110

Revised: 05/11/2010

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All information contained herein has been approved for release by the NPS Public Affairs Officer.
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