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Home >>  Research  >>  Frequently Asked Questions
When can I pick up my Green Card?
Green Cards are no longer being issued as proof of thesis completion. Instead, you will receive a Thesis Approval Letter via your NPS email address, after you have completed the Final Review process with your thesis processor.
 
Do I have a SharePoint site?
In a browser, type https://researchsp.ern.nps.edu/sites/NPSUSERNAME/default.aspx (replacing “NPSUSERNAME” with your NPS username). If your site is not found, contact the SharePoint group at spresearch@nps.edu.
 
I can’t access my SharePoint site.
  • If you are off base, try entering “ERN\” before your user name: ERN\username. If you are using Windows 7, you may have to choose a new login screen, even though you are presented with an "ERN\" username automatically.
  • If your problem is that you are blocked from accessing your site, make sure you are logged onto the NPS network via Cisco AnyConnect before you go to your site. You can download the software here (see "Virtual Private Network" box).
  • If none of these work, please contact the SharePoint group at spresearch@nps.edu.
Do I have to use SharePoint for my thesis?
Yes. All students are required to use SharePoint when working with Thesis Processing. DL students may be excluded from this requirement if Internet connectivity is unavailable.
 
May I add other users to my SharePoint site?
Yes—as long as the user is listed in the NPS global directory. Contact a thesis processor.

I'm on a Mac. Why can't I check out my thesis?
Use only Safari as your browser. Chrome and Firefox do not work with SharePoint on a MAC.
 
When saving a file on Mac, in preparation for upload to SharePoint, ensure “Append file extension” block is checked. Please remember to ONLY work in the current file from SharePoint, and to NOT rename the file (keep the filename that specifies your graduation year and month).
 
I'm using Firefox or Chrome on a PC. Why can't I check out my thesis?
Use Internet Explorer 9 or later as your browser for full functionality of SharePoint. If using Internet Explorer 10 or 11, please do the following to run in compatibility mode:

1. Press ALT + T when viewing your SharePoint page
2. Click Compatibility View Settings in the menu that appears
3. Click Add to add nps.edu to your list of compatibility view pages
4. Click Close
 
Where can I get help with writing or formatting my thesis?
Please drop by our offices; we are happy to show you how to use the template. You can also watch formatting in action in the brief video on our main page or get written instructions in the Formatting Instructions sheet.
 
For writing help, the Graduate Writing Center offers one-to-one coaching and workshops. A writing coach can review your work and help you express your ideas clearly, powerfully, and concisely. Please visit its website for more information and to make an appointment.
 
We have a list of private editors and formatters who have worked with NPS theses; contact Thesis Processing.
 
International students have access to free editing; contact Thesis Processing.
 
Which citation style should I use?
See NPS Department Citation Styles.
 
What do I do next?
Please refer to the interactive Thesis Timeline on our main page. It outlines each step in the process in detail. Directly underneath the timeline is a thesis scheduler, which can help you keep track of thesis tasks in relation to our submission deadlines.
 
What do you mean by insert “From” or “After” in my figure caption citations?
From or after signals to your reader that you have borrowed an image or data.

If an image is reproduced exactly, add “from” to the source citation. If you altered the original image, or used someone else's data to create the image, add "after."

Examples of how it might look in different citation styles:
In IEEE: Figure 1. Map of the world, from [1].
In APA: Figure 1. Map of the world (after Walker, 2007).
Chicago Author-Date: Figure 1. Map of the world (from Doe 2013)
.
 
What forms do I need to turn in, and where can I find them?
The Thesis Release Form, Special Abstract, and Final Draft Checklist. See our website, under "Forms." http://www.nps.edu/research/research1.html
 
My advisor/chair is out of town. How do I get his signature on my form?
If a signor is unable to sign the form electronically, print the document and sign it by hand. Then scan and e-mail (or fax) it to next signor, who repeats the process, until all signatures are in place.
 
What if I miss the deadlines?
Submission policies are outlined at the top of our main page here.
 
What are en and em dashes and how do I type them in?
En dashes (–) separate ranges of numbers, such as page numbers. En dashes are slightly longer than a hyphen.

Em dashes (—) signify sudden breaks within a sentence.
 
To type an en dash, use the Insert Symbol menu, or use these shortcut keys: Control and the minus key on your number pad. For an em dash, the shortcut keys are Control, Alt, and the minus key on your number pad.
 
Where can I download MathType?
MathType can be downloaded here (NPS user name and password required).
 
How do I create/number my equations?
Use MathType, which you may download from the NPS Technology website. DO NOT use the Insert, Equation option in Microsoft Word because math symbols will disappear when converting your file to PDF.
 
The most popular format for equations is to center them and insert the equation number on right margin. Choose “Right-numbered” equation in MathType to achieve this.
 
If you created your equations outside of MathType and without numbering them:
  • Place your cursor in front of the equation, go to your style list, and choose either "Equation" or "MTDisplayEquation."
  • Then, press tab. Your equation should jump to center of the page. If it does not, remove extraneous space and tab markings. There should be only one tab space.
  • Place your curser after the equation and press tab. The curser will jump to the right margin.
  • Now click “Insert Number” on the MathType menu if you want MathType to number your equations. Or, you can manually number your equations. 
Where is the ME Auditorium?
This small, standalone building is west of Watkins Hall, near the Sloat gate entrance, next to the parking lot. Access through the double-glass doors of the Watkins Hall lobby.
 
May I use Refworks or Word's citation manager to create my reference list?
Yes. However, 99% of the time, substantial editing of the generated list is needed for format and punctuation. We’ve found that the easiest way to edit a completed reference list is to strip the list of its coding so that you may edit the list directly, versus editing each individual entry inside the software and regenerating the list. To remove the coding from your reference list, select the entire list and press Control, Shift, F9. The text will now be normal text so that you can edit it.
 
Note that Word's citation manager does not create IEEE lists; however, you may add this functionality to Word by downloading software such as BibWord. 
 
When I insert a cross reference in the middle of a sentence, a period comes with it. How do I remove the period?
Example of problem: "The red line in Figure 3. shows an upward trend . . . " (note the period in the middle of the sentence).
 
The easiest thing to do is to place all cross references at the end of the sentence—the period would then perform its intended function (ending the sentence).
 
If you really want the cross references to remain in the middle of sentences, and you do not have many of them, wait until figures or tables are in their permanent places in your file. Then, one by one, highlight each cross reference and press Control, Shift, F9. This converts the cross reference to normal text, and you can then simply delete the unneeded period.
 
Alternatively, if you have many instances to fix:
  • Insert cross references where needed.
  • Next, remove the period and tab space from the Figure Caption style.
  • Then, highlight all body text, and press Control, Alt, F9. This breaks the linked fields.
  • Now find any sentences that end with a cross reference and re-insert the periods.
  • Finally, re-add the period to the Figure Caption style.
Of course, wait until your figures and tables are in their permanent positions before you do this. If you need help, see your thesis processor. 
 
Can I depart earlier than my thesis partners?
Yes, some students on co-authored theses and final project reports have to depart before their research partners. Your team has two choices:
1. You and your team can complete the thesis and have it approved by your faculty members and Thesis Processing before your detach date, assuming your advisors and chair are available for advising, reviews, and signature.
 
Or

2. You can detach without having your thesis completed and approved, but the following must take place:
1. You and your co-authors will continue to work together after you detach, because you are collectively responsible for the quality of the final product.
2. You will need to be available via email to sign off on the Thesis Release and Approval Form after your advisor says the thesis is complete and he or she is ready to sign.
3. According to NPS academic regulations, you must file an extension to keep your degree eligibility active between the time you detach and the time your thesis is accepted as final by Thesis Processing (assuming all other degree requirements have been completed). To file an extension with NPS, you will need to work closely with your department ed tech and thesis advisor.
4. If you are in the military, you must also notify your military service representative and program officer of your plans to detach before your thesis is complete. They will discuss with you service-specific requirements and the career implications of your decision, which vary by branch of service.
If you are in the U.S. Navy, your detaching fitness report will indicate that you have NOT yet finished your thesis and degree. On your next evaluation/fitness report at your new command, you will need to include a statement that the thesis was completed and you have graduated from NPS; this should erase the negative comment in your record for promotion purposes. Your new command may want verification of your graduation from NPS, which can be obtained from the Registrar's Office.
 
If you have further questions, please contact your military service representative and your department's ed tech and program officer.