This web site is intended to enhance our mission and vision in providing support and services to the staff, students, and other customers of the Naval Postgraduate School. We provide a number of resources here to help you make travel plans, check travel regulations, view current rates, resolve problems, and suggest improvements to our service.
- Access to DTS (2 Aug 2011)
Welcome to the new era of government travel that can really take you places. Featuring the best practices in industry and plug-and-play components, Defense Travel System streamlines the entire process involved in global Department of Defense (DoD) travel.
- DTS User Course (23 July 2015)
The offering of this four-hour course consisting of an introduction to DTS followed by hands-on exercises in creating a Travel Authorization and a Travel Voucher has been resumed. The next course is scheduled for 0800-1200 on Wednesday, 11 August. To sign up, email DTSInstructor@nps.edu.
- Gift of Travel SOP Update (22 June 2015)
This SOP has been updated (1) to allow partial Gifts of Travel where the donor pays part of the travel and NPS pays the rest, and (2) to use a single Line of Accounting for the reimbursement of the donor's funds paid by check to be reimbursed to the traveler's checking account. The fact sheet has been updated.
- ODTA Meeting Presentation (13 March 2015)
The PowerPoint presentation for this meeting is located here.
- Airline Ticket Receipts (17 December 2014)
BULLETIN: The Defense Travel Management Office has just confirmed that all three documents from SATO, Your Itinerary, eTicket Receipt, and eInvoice are acceptable to be uploaded to a travel voucher. So the itinerary that SATO emails to the traveler three days before departure is the one that normally should be used. Ensure that the document you upload has the correct amount compared to your GTCC receipt.
New NPS Travel Newsletter (13 November 2014)
Download this informative document highlighting the latest changes in travel at NPS and within the DoD travel community.
- New EFT Form (5 November 2014)
A new EFT (bank account information) form has been posted on the travel website under Forms. It is required to be used henceforward. The old form is obsolete, but previously completed forms are still valid.
- Change to Miscellaneous Expenses in DTS (8 October 2014)
The following expenses will no longer be separately reimbursed for travel starting 10/1/2014, but will be considered as being covered by the Incidental Expenses part of M&IE. The official decision was made by the chairman of the Per Diem Travel and Transportation Allowance Committee on October 1. These expenses have already been deleted from DTS.
• Authorized Call Home
• Baggage Tips
• GOVCC ATM Advance Fee
• GOVCC ATM Service Fee
• Laundry/Dry Cleaning
• Non-GOVCC ATM Advance Fee
While no longer reimbursable as a Misc. Expense, Authorized Business Calls are considered to be mission-related rather than travel-related, and therefore can be reimbursed outside of DTS with an SF-1164.
- Non-DoD Conference Attendance (28 August 2014)
Please consult the Non-DoD Conference Tracker [link] for the latest information on non-DoD conference attendance. At this time no more FY-14 conference requests are being accepted. For FY-15 conferences please take notice of the 45-day required lead-time for processing and evaluation of conferences NTE $100,000 by the DoD. If a conference is expected to exceed $100,000 then SECNAV approval is necessary and requires minimum 135-day lead-time to process. Both lead times apply to conference attendance by Gift of Travel. Scrutiny remains high on individuals not in a leadership or presenting capacity so please remember to tie conference outcomes to specific courses, research, or career requirements. Cost thresholds are also strict and require detailed justification if total cost per person exceeds $3,000 and/or $600 per person per day.
- Medical Insurance (6 June 2014)
You cannot assume your insurance coverage will go with you when you travel. It's very important to find out BEFORE you leave whether or not your medical insurance will cover you overseas. You need to ask your insurance company two questions: Does my policy apply when I am outside of the United States? Will it cover emergency expenses like a trip to a foreign hospital or an evacuation? In many places, doctors and hospitals still expect payment in cash at the time of service. Your regular U.S. health insurance may not cover doctor and hospital visits in other countries. If your policy doesn't go with you when you travel, it's a very good idea to take out another one for your trip. For more information, please see our medical insurance overseas webpage.
- Approval of Travel Authorizations (7 July 2014)
For travel to be valid you must have approval from both your AO and by President Route. For your travel to be considered by President Route you must have your travel submitted in DTS no less than 10 days prior to departure with an accurate and succinct trip description which includes your mission and LOA/JON. For travel submitted within the 10 day time frame please contact the Travel Office for instruction. Notification of President Route’s decision will be delivered in an email from the Travel Officer and must be loaded as a substantiating record for your voucher to be approved. The DTS approval sequence for AO approval remains unchanged.
- The Travel Office is open from 0800 to 1130 and 1230 to 1500 Monday through Friday, except it will be closed from 1330 to 1430 on Wednesday for a meeting.
DSN is 756-2041
Fax 831-656-7632 or DSN 756-7632.
- Our official address is:
Naval Postgraduate School
1 University Circle, Building 220
Herrmann Hall - Room 038
Monterey, California 93943
- NPS Travel Office Passport Agent
Available by appointment 0800-1600
- DTS Travel Assistance Center
Trouble Ticket: www.defensetravel.dod.mil/Passport
- GTCC APC (831) 214-9517
- DTS Contact Numbers for Help Desks of other commands - Link
NPS Bldg. 300
855 744-4657 | FAX 866 352-9235 (both toll-free)
After hours: 800-359-9999 (toll-free)
- G2 Software Systems contractors working with the Defense Travel System Software
- NPS DTS Help Desk:
1-866-817-5245 ext 2 | FAX (619) 226-8025
Physically Located in San Diego
DTS Help Desk: DTS-HelpDesk@nps.edu
- DTS Instructor, x3192 | Cell 277-0622
Herrmann Hall - Room 038
| || |