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TPO collects and reviews
NPS theses, dissertations,
MBA professional reports,
capstone projects, or joint
applied projects. We ensure
that each paper follows the
formatting guidelines of the
Naval Postgraduate School
and assist students with the
proofreading process.
Contact Us
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Offsite/wireless/DL
SharePoint users:
You must be logged onto
the NPS network (VPN) to
access your thesis
SharePoint site. When
prompted for your
username, enter "ERN\"
first: ERN\Jdoe. Please
go to this
link or watch this
video (must be
onsite to view) to
install the VPN. If you
are a student on
extension, and your
account has been
disabled, please contact
the Technology
Assistance Center at
(831) 656-1046 or
tac@nps.edu.
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Target Submission Dates
June graduates:
Initial Draft,
May 10
Final Draft,
June 7
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THESIS BRIEF
MANDATORY
FOR JUNE AND
SEPTEMBER GRADUATES
Learn how to get
your Green Card! We
will cover the
submission process,
template, and forms.
Brief lasts 50
minutes. All are
welcome to attend.
The brief is offered
three times per
quarter in the ME
auditorium, near the
Sloat gate.
Distance learning
students: All
materials covered in
the brief are
represented on this
page. Of special
concern to you is
setting up remote
access to the NPS
server, which will
enable you to submit
your paper to Thesis
Processing.
Instructions
here.
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THESIS PROCESS TIMELINE
-
Receive SharePoint
URL
6 1/2 months before
graduation
Your personal online
workspace; keep URL
safe until needed
6 1/2 months
26
26
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Attend Thesis Brief
6 months before
graduation
Mandatory; meet
Thesis Processors;
learn our
requirements
6 months
24
24
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Choose Template
5 1/2 months before
graduation
Saves you work;
gives your paper the
right look and feel
5 1/2 months
22
22
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Write Thesis Text
5 months through 2
months before
graduation
Use input from
Advisors to draft
thesis and reference
list
5 months to 2 months
20
8
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Apply Formatting
7 weeks before
graduation
Add Template styles
to thesis text; as
shown in Thesis
Brief
7 weeks
7
7
-
Upload File to
SharePoint
6 weeks before
graduation
Mandatory; three
formatted chapters
for Processor to
review
6 weeks
6
6
-
Request Initial
Review
5 weeks before
graduation
Email Sharepoint URL
to
thesisdraft@nps.edu
for Processor.
Exception!
Hired an editor?
Still request
Processor, but
excused from Initial
Review
5 weeks
5
5
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"Meet" Processor /
Wait
4 1/2 weeks before
graduation
Your Processor
emails you review
results within 1-4
days
Wait for feedback!
Avoid version
errors: Stop work on
thesis during
reviews
4 1/2 weeks
4.5
4.5
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Make Processor Edits
4 weeks before
graduation
Make all requested
edits to SharePoint
Master File
only.
4 weeks
4
4
-
Refine Thesis Text
3 weeks before
graduation
Use Advisors' input
to finish thesis,
update placeholder
text
3 weeks
3
3
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Gather Signatures
Ongoing
Advisors and Chair
approve thesis
content, sign
release form
When ready or by 2
1/2 weeks
26
2.5
-
Upload Final Draft
2 1/2 weeks before
graduation.
Upload Special
Abstract as well.
Remove Track
Changes; check
format, references
and citations.
2 1/2 weeks
2.3
2.3
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Request Final Review
2 weeks before
graduation
Processor
final-checks file;
allow four days'
processing time
2 weeks
2
2
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Review PDF file
1 1/2 week before
graduation
Processor emails
you; approve final
thesis PDF for
publication
1 1/2 weeks
1.5
1.5
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Receive Green Card
1 week before
graduation
Deliver hard copy
Release Form to
Processor; get Green
Card
1 week
1
1
DISSERTATION PROCESS
TIMELINE
>>
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The template
contains the pages
and styles you need
to format your
paper. For help with
the template, please
contact a thesis
processor. Students
who choose not to
use the template are
still required to
adhere to the NPS
format requirements.
BEFORE YOU BEGIN:
Template Setup
+
Formatting
Instructions
+
SharePoint
Instructions
+
Thesis Checklist
Times
Arial
Courier
Microsoft Word
2010 can be
downloaded
here. You must
set up your Word
program to work with
Thesis Processing.
Refer to "Template
Setup" above.
Thesis
Specifications:
For those desiring
the minute details
of the formatting
requirements.
Students will do
fine by simply using
the template (the
formatting
requirements are
built into the
template styles) and
following the
instructions under
the “Templates”
section of this
page. |
1. Release Form: Sign
and print out.
Both electronic and hand
signatures accepted.
Thesis, MBA, JAP, or
Capstone
Dissertation
2. Special Abstract:
Upload to your
SharePoint Site.
This form serves as your
publication
announcement. Include
the email addresses of
your advisors and
desired recipients.
Marines are required to
list the following:
Marine Corps
Distribution List.
Thesis, MBA, JAP, or
Dissertation
Capstone
3. Forms Inside Your
Thesis
-
Report
Documentation Page:
Page i of your
paper.
Instructions. Do
not give this form
to Thesis
Processing.
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Initial
Distribution List:
The last page of
your thesis. DTIC
and the NPS Library
are the only
recipients listed.
4. Color Form
(optional): Give
this form to your
thesis processor if you
need your thesis printed
in color for the NPS
library.
After obtaining all
signatures, including
your chair, please hold
on to your Release Form
and request the Final
Review of your paper
with your thesis
processor.
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DICTIONARIES AND STYLE
GUIDES
Navy Style Guide
DoD Dictionary of Military
and Associated Terms
"Top 20 Grammar Mistakes"
EXTENSIONS
To apply for an
extension, please see your
program officer or academic
associate.
Students already on
extension are expected to
adhere to the same timeframe
as all graduating students.
Please submit your paper to
Thesis Processing at least
one month prior to your
expected graduation date to
be assigned a thesis
processor and to allow for
all review cycles.
Thesis Compliance
Considerations
-
Academic
Honor
Code:
Standards of conduct
while completing
coursework inside
and outside the
classroom are
outlined here.
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Travel Approval:
Some students
travel to
conduct
interviews,
present
preliminary
findings or
access archives.
Student travel
must be
processed
through the
Travel Office.
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Export Control
Approval:
Certain types of
information
require
export-control
protection.
Export controls
are government
regulations that
manage the
transfer of
commodities,
technologies,
and software to
non-U.S.
entities or
individuals. For
help, please see
the Export
Control Officer,
located in the
Research and
Sponsored
Programs Office.
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Human Subjects
Research:
Human subjects
research methods
such as surveys and
interviews must be
cleared with the
Institutional Review
Board (IRB)
before the work
is conducted.
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Sponsor PAO
Approval:
The student’s
sponsor or
faculty member’s
research sponsor
may require
review before
release. If so,
students must
contact their
sponsors, and
faculty members
must contact
their’s, to
obtain release
approval.
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Proprietary
Information
Approval:
Permission for
distribution
should be
obtained from
the individuals
and companies as
listed in blocks
9 and/or 10 of
Standard Form
298 (page iii of
the thesis. It
is the advisor's
responsibility
to secure
permission
before the
corresponding
document is
distributed to
the NPS Library
and DTIC.
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