Project Deliverables - Naval Research Program
Naval Research Program Topic Submission and Review Cycle:
Project Execution > Project Completion: Submitting Deliverables
All deliverables are due at the end of the official project specific period of performance.
Timely project progress updates, budget execution and submission of NRP funded project deliverables are project funding requirements. PIs who consistently fail to meet budget expectations, submit project deliverables and/or respond to data calls, may be subject to management inquiry, denied future NRP opportunities, including possible denial of project funding awards and/or experience a delay in funding allocations for currently ongoing projects, until deliverables are met.
NRP PI Responsibilities During the Period of Performance
- Quarterly In-Progress Reviews (IPRs): Documented quarterly IPRs with the topic customer are required. PIs send communication details (report, PowerPoint slides, etc.) to the NRP Program Office, email@example.com at the end of each quarter. IPRs provide status of the project and are critical in maintaining technical visibility. At minimum, IPRs must include the following: Status of the project, compared with the proposal projections; any risk encounters or mitigation measures; Topic Sponsor POC updates, as position assignments change; and updates to student or faculty researchers working on the project. You may complete/conduct the IPR in your preferred forum (in-person, tele-conference, etc.).
- Budget Execution: The NRP is responsible for funding and budget execution. PIs are required to adhere to their budgeted spend plan and to communicate with the NRP immediately regarding any plan deviations. If spend plan deviation is ~20% and/or a PoP extension is requested, PIs will be required to submit an updated budget/spend plan. PIs are expected to respond to spend plan data calls and RFIs in a timely manner when requested by the NRP.
- Submit Deliverables: PIs are responsible for submitting all final deliverables of the research project to the NRP Program Office, firstname.lastname@example.org by the end of the Period of Performance. (e.g. executive summary, technical report, project poster, final presentation, source code, student thesis, journal publications, etc.) At minimum, NRP PIs are required to submit a research poster using the NRP Research Poster Template and a NPS Graduate Writing Center (GWC)-reviewed and accepted, public release Distribution Statement A, NRP Executive Summary Template at the end of the project period of performance.
Principal Investigators (PIs) are responsible for all project specific deliverables agreed upon with the Topic Sponsor, as outlined and approved in their signed research topic proposal, including the NRP specific NRP PI Project Deliverables. All deliverables must reference the full NRP project ID (IREF ID) e.g. NPS-22-N500-B.
- Executive Summary: A NPS Graduate Writing Center (GWC)-reviewed and accepted, public release Distribution Statement A, executive summary (2000 word maximum) is submitted at the end of your project for inclusion in the publicly distributed NRP Annual Report. The executive summary must be of academic publishing quality, and follow all guidelines outlined in the NRP Executive Summary Template. You and/or your student(s) will work with the GWC to develop a publish-ready executive summary for an audience of non-subject-matter experts. They can help during any stage: planning, drafting, revising, copyediting, and/or finalizing. At minimum, PIs are required to provide their near-final draft to the GWC for publication-ready review. How to work with the Graduate Writing Center (GWC) on your NRP Executive Summaries. Once complete the project PI must enter the executive summary data in FAIRS.
- Research Poster: A public release Distribution A, research poster using the NRP Research Poster Template is submitted at the end of your project to showcase the results of your research. The NRP may present your project posters online and/or at various showcase events.
- Research Project Specific Deliverables: All final deliverables of the research project related to the research are required to be sent to the NRP Program Office at the end of the Period of Performance. (e.g. technical report, final presentation, source code, student thesis, journal publications, etc.) All public release NRP deliverables will be placed in the Calhoun NRP Project Documents Collection by the NRP. (Learn how you can publish your other non-NRP works to Calhoun)
- Final reports are produced using the standard NPS Technical Report Template. On the report documentation page, include the NRP and your Topic Sponsor in #9: “Sponsoring/Monitoring Agency Name(s)…,” the project JON, and the complete NRP Project (IREF) ID. To publish your Final/Technical Report (highly encouraged, but not required) follow the NPS Final Technical Report Guidance. - Note: the publishing process will take some time. Also include the NRP on the signature page as the project funding source. You should provide an advance copy to your Topic Sponsor.
- Other project deliverables - File format may be any format agreed upon with your Topic Sponsor.
Preparing Your Deliverables
All deliverables are to:
Additional editing resources:
Submitting Your Deliverables - REQUIRED