Project Deliverables - Naval Research Program
Naval Research Program Topic Submission and Review Cycle:
Project Execution > Project Completion: Submitting Deliverables
All deliverables are due at the end of the official project specific period of performance.
Printable Quick Reference Guide
Timely project progress updates, budget execution and submission of NRP funded project deliverables are project funding requirements. PIs who consistently fail to meet budget expectations, submit project deliverables and/or respond to data calls, may be subject to management inquiry, denied future NRP opportunities, including possible denial of project funding awards and/or experience a delay in funding allocations for currently ongoing projects, until deliverables are met.
NRP PI Responsibilities During the Period of Performance
- Quarterly In-Progress Reviews (IPRs): Documented quarterly IPRs with the Topic Sponsor are required. IPRs provide status of the project and are critical in maintaining technical visibility. You may complete/conduct the IPR in your preferred forum (in-person, tele-conference, email, etc.) A formal detailed report, in a specific format, is not required, however at minimum, IPRs must include the following: project ID, status of the project, compared to the proposal projections; any risk encounters or mitigation measures; Topic Sponsor POC updates, as position assignments change; and updates to student or faculty researchers working on the project. PIs are required to send communication details (email, memo, PowerPoint slides, etc.) to the NRP Program Office, firstname.lastname@example.org at the end of each quarter. (Include the NRP Project ID in the email subject line.)
- Budget Execution: The NRP is responsible for monitoring PI budget execution. PIs are required to adhere to their budgeted spend plan and to communicate with the NRP immediately regarding any plan deviations. If spend plan deviation is ~20% and/or a PoP extension is requested, PIs will be required to submit an updated budget/spend plan. PIs are expected to respond to spend plan data calls and RFIs in a timely manner when requested by the NRP. Budget execution inquiries should be directed to the NRP SPFA.
- Submit Deliverables: PIs/Co-Is are responsible for submitting all products produced as a result of NRP funded research project to the NRP Program Office, email@example.com by the end of the Period of Performance. (e.g. executive summary, technical/final report, project poster, final presentation, source code, student thesis, journal publications, etc.) At minimum, NRP PIs are required to submit a technical report using the NPS Technical Report Template, a research poster using the NRP Research Poster Template and a NPS Graduate Writing Center (GWC)-reviewed and accepted, public release Distribution Statement A, executive summary using the NRP Executive Summary Template at the end of the project period of performance.
Principal Investigators (PIs/Co-Is) are responsible for all project specific deliverables agreed upon with the Topic Sponsor, as outlined and approved in their signed research topic proposal.
At minimum, NRP PIs are required to submit a technical report using the NPS Technical Report Template, a research poster using the NRP Research Poster Template and a NPS Graduate Writing Center (GWC)-reviewed and accepted, public release Distribution Statement A, executive summary using the NRP Executive Summary Template at the end of the project period of performance.
For format requirements see the "Preparing Your Deliverables" tab.
For submission requirements see the "Submitting Your Deliverables" tab.
Preparing Your Deliverables
All deliverables are to:
- comply with the NPS Public Release Policy for scholarly material
- include a distribution statement.
- reference the full NRP project ID (IREF ID) e.g. NPS-22-N500-B
- reference the NRP as the funding sponsor with the following statement: "This research is supported by funding from the Naval Postgraduate School, Naval Research Program (PE 0605853N/2098)."
- be prepared and submitted using the most recent official NRP or NPS process and templates, as appropriate.
- contain all elements requested in the specific document template.
- be submitted as final works and as such should be of postgraduate academic writing and publishing quality
Document Specific Guidance:
- Research Project Specific Deliverables: This category includes any deliverables, outside the NRP required products, that were agreed upon with the Topic Sponsor. All products produced as a result of NRP funded research are required to be sent to the Topic Sponsor and the NRP Program Office at the end of the Period of Performance. (e.g. final presentation, source code, student thesis, journal publications, etc.)
- Executive Summary: A NPS Graduate Writing Center (GWC)-reviewed and accepted, public release Distribution Statement A, executive summary (2000 word maximum) is submitted for inclusion in the publicly distributed NRP Annual Report. The executive summary must be of academic publishing quality, and follow all guidelines outlined in the NRP Executive Summary Template. You and/or your student(s) will work with the GWC to develop a publish-ready executive summary for an audience of non-subject-matter experts. They can help during any stage: planning, drafting, revising, copyediting, and/or finalizing. At minimum, PIs are required to provide their near-final draft to the GWC for publication-ready review. How to work with the Graduate Writing Center (GWC) on your NRP Executive Summaries. Once complete the project PI must enter the executive summary data in FAIRS.
- Research Poster: A public release Distribution A, research poster using the current NRP Research Poster Template is submitted at the end of your project to showcase the results of your research. The NRP may present your project posters online and/or at various showcase events.
- Technical Report: A technical/final report produced using the standard NPS Technical Report Template.
- NPS Final Technical Report Guidance. Note: the publishing process will take some time; provide an advance copy to your Topic Sponsor.
- Title, Signature, and Documentation page guidance:
- Title page - Prepared for: INSERT Project Specific Topic Sponsor Agency. This research is supported by funding from the Naval Postgraduate School, Naval Research Program (PE 0605853N/2098). NRP Project ID: INSERT your project ID, e.g. NPS-22-N500-B"
- Signature page - The report entitled “Title of the Report” was prepared for “INSERT Project Specific Topic Sponsor Agency” and funded by the Naval Postgraduate School, Naval Research Program (PE 0605853N/2098).
- Report Documentation page:
- 5c. 0605853N/2098
- 5d. NRP Project ID; JON [e.g. NPS-22-N500-B; W5152]
- 9. Naval Postgraduate School, Naval Research Program; "NRP Project Topic Sponsor Agency"
- 10. NRP; Project Topic Sponsor Acronym [e.g. NRP; NAVSPECWARCOM]
- 11. RSPO/Dept assigned report number; NRP Project ID [e.g. NPS-CS-22-500R; NPS-22-N500-B]
All public release NRP deliverables will be placed in the Calhoun NRP Project Documents Collection by the NRP. (Learn how you can publish your other non-NRP works to Calhoun
Additional editing resources:
Submitting Your Deliverables - REQUIRED
- Send your Technical Report (Word format) to the Sponsored Programs Support Office (SPSO) (Belinda Matthews), prior to obtaining your Chair's signature. The SPSO will review the documentation pages for accuracy and return the document to you. Obtain your Chair's signature and then return the document to SPSO. The SPSO will process your report for publication (Calhoun/DTIC). Ensure a final copy is copied/provided to the NRP.
- Email your NRP Research Poster and all other project deliverables pledged to the Topic Sponsor (e.g. final presentation, source code, student thesis) to: firstname.lastname@example.org. Use the following format in your email Subject line: NRP Research Project Deliverables - Project (IREF) ID #, PI Last Name. e.g. NRP Research Project Deliverables - NPS-22-N800-B, Smart
- Enter the data, from your (PI) GWC-reviewed and accepted, Distribution Statement-A Executive Summary .docx file, into Section D: Scholarship/Research, of the NPS Faculty Activity and Information Reporting System (FAIRS). The data collected in FAIRS will populate the NRP Annual Report and portions of the Research Outcomes section of the NRP Topic Portal. It is very important that you complete all sections as accurately as possible, including student participant data, as all inputs will inform program required reporting. (Your GWC-reviewed, Distribution Statement-A executive summary Word file will be sent to the NRP by the GWC after receiving email approval from the PI.)
- Login to FAIRS.
- Click the Naval Research Program Projects & Reporting link in Section D: Scholarship/Research.
- Click the Item name (of the existing record) to edit/update. (e.g. "Test NRP Project")
- Enter all requested NRP Executive Summary data. All fields are required. Note: you may need to use the chevron symbols to expand some collapsed data fields.
- When done click Save to finish the record.