Submitting Deliverables

Naval Research Program Topic Submission and Review Cycle:
Project Execution > Project Completion: Submitting Deliverables

All deliverables are due at the end of the official project specific period of performance.

Printable Quick Reference Guide

Timely project progress updates, budget execution and submission of NRP funded project deliverables are project funding requirements. PIs who consistently fail to meet budget expectations, submit project deliverables and/or respond to data calls, may be subject to management inquiry, denied future NRP opportunities, including possible denial of project funding awards and/or experience a delay in funding allocations for currently ongoing projects, until deliverables are met.

NRP PI Responsibilities

NRP PI Responsibilities During the Period of Performance

  1. Quarterly In-Progress Reviews (IPRs): Documented quarterly IPRs with the Topic Sponsor are required. IPRs provide status of the project and are critical in maintaining technical visibility. You may complete/conduct the IPR in your preferred forum (in-person, tele-conference, email, etc.) A formal detailed report, in a specific format, is not required, however at minimum, IPRs must include the following: status of the project, compared with the proposal projections; any risk encounters or mitigation measures; Topic Sponsor POC updates, as position assignments change; and updates to student or faculty researchers working on the project. PIs are required to send communication details (email, memo, PowerPoint slides, etc.) to the NRP Program Office, at the end of each quarter.
  2. Budget Execution:  The NRP is responsible for funding and budget execution. PIs are required to adhere to their budgeted spend plan and to communicate with the NRP immediately regarding any plan deviations. If spend plan deviation is ~20% and/or a PoP extension is requested, PIs will be required to submit an updated budget/spend plan. PIs are expected to respond to spend plan data calls and RFIs in a timely manner when requested by the NRP.
  3. Submit Deliverables: PIs are responsible for submitting all final deliverables of the research project to the NRP Program Office, by the end of the Period of Performance. (e.g. executive summary, technical report, project poster, final presentation, source code, student thesis, journal publications, etc.) At minimum, NRP PIs are required to submit a research poster using the NRP Research Poster Template and a NPS Graduate Writing Center (GWC)-reviewed and accepted, public release Distribution Statement A, NRP Executive Summary Template at the end of the project period of performance.

Deliverable Requirements

Principal Investigators (PIs) are responsible for all project specific deliverables agreed upon with the Topic Sponsor, as outlined and approved in their signed research topic proposal, including the NRP specific NRP PI Project Deliverables. All deliverables must reference the full NRP project ID (IREF ID) e.g. NPS-22-N500-B.

  1. Executive Summary: A NPS Graduate Writing Center (GWC)-reviewed and accepted, public release Distribution Statement A, executive summary (2000 word maximum) is submitted at the end of your project for inclusion in the publicly distributed NRP Annual Report. The executive summary must be of academic publishing quality, and follow all guidelines outlined in the NRP Executive Summary Template. You and/or your student(s) will work with the GWC to develop a publish-ready executive summary for an audience of non-subject-matter experts. They can help during any stage: planning, drafting, revising, copyediting, and/or finalizing. At minimum, PIs are required to provide their near-final draft to the GWC for publication-ready review. How to work with the Graduate Writing Center (GWC) on your NRP Executive Summaries. Once complete the project PI must enter the executive summary data in FAIRS.
  2. Research Poster: A public release Distribution A, research poster using the current NRP Research Poster Template is submitted at the end of your project to showcase the results of your research. The NRP may present your project posters online and/or at various showcase events.
  3. Research Project Specific Deliverables: All final deliverables of the research project related to the research are required to be sent to the NRP Program Office at the end of the Period of Performance. (e.g. technical report, final presentation, source code, student thesis, journal publications, etc.) All public release NRP deliverables will be placed in the Calhoun NRP Project Documents Collection by the NRP. (Learn how you can publish your other non-NRP works to Calhoun)
    • Final/Technical Reports are produced using the standard NPS Technical Report Template
      • Title page: "Prepared for: INSERT Project Specific Topic Sponsor Agency. This research is supported by funding from the Naval Postgraduate School, Naval Research Program (PE 0605853N/2098). NRP Project ID: INSERT your project ID, e.g. NPS-21-N500-B"
    • To officially publish your NPS Final/Technical Report (highly encouraged, not required) follow the NPS Final Technical Report Guidance. Note: the publishing process will take some time; provide an advance copy to your Topic Sponsor.
      • Signature page: "The report entitled “Title of the Report” was prepared for “Topic Sponsor Agency” and funded by “Naval Postgraduate School, Naval Research Program (PE 0605853N/2098)”.
      • Report Documentation page:
        • 5c. 0605853N/2098
        • 5d. NRP Project ID: JON e.g. NPS-21-N500-B; W5152
        • 9. Naval Postgraduate School, Naval Research Program / Project Topic Sponsor
        • 10. NRP, Project Topic Sponsor Acronym, e.g. NRP, NAVSPECWARCOM
        • 11. NRP Project ID e.g. NPS-21-N500-B
    • All other project deliverables - File format may be any format agreed upon with your Topic Sponsor. 

Preparing Your Deliverables

All deliverables are to:

  1. be prepared and submitted using the most recent official NRP or NPS process and templates, as appropriate.
  2. contain all elements requested in the specific document template.
  3. (where possible) include a distribution statement.
  4. reference the NRP as the funding sponsor.
  5. be submitted as final works and as such should be of postgraduate academic writing and publishing quality.

Additional editing resources:

Submitting Your Deliverables - REQUIRED

  1. Enter the data, from your GWC-reviewed and accepted, Distribution Statement-A Executive Summary .docx file, into Section D: Scholarship/Research, of the NPS  Faculty Activity and Information Reporting System (FAIRS). The data collected in FAIRS will populate the NRP Annual Report and portions of the Research Outcomes section of the NRP Topic Portal. It is very important that you complete all sections as accurately as possible, including student participant data, as all inputs will inform program required reporting.
    • Login to FAIRS.
    • Click the Naval Research Program Projects & Reporting link in Section D: Scholarship/Research.
    • Click the Item name to edit. (e.g. "Test NRP Project")
    • Enter all requested NRP Executive Summary data. All fields are required.
    • When done click Save to finish the record.
  2. Your GWC-reviewed, Distribution Statement-A executive summary Word file will be sent to the NRP by the GWC after receiving email approval from the PI. 
  3. Email your NRP Research Poster and all other project deliverables pledged to the Topic Sponsor (e.g. final presentation, source code, student thesis) to: Use the following format in your email Subject line: NRP Research Project Deliverables - IREF ID #, PI Last Name. e.g. NRP Research Project Deliverables - NPS-21-N800-B, Smart
NRP FAIRS screen instructions