Proposal Packages

NRP Funded Research Topic - Detailed Topic Proposal & Budget Submission

Completed Research Proposals for FY21 are due by 23 SEP.

Researchers selected for funded projects should proceed through the following steps:

  1. Review the FY21 NRP Candidate Principal Investigator Checklist - Coming Soon
  2. Attend a mandatory NRP project PI brief. 
  3. Complete NPS required FY21 Annual PI Training
  4. Develop an FY21 NRP Analysis Proposal and FY21 NRP Analysis Proposal Budget. - New Templates Coming Soon
  5. Submit your completed analysis proposal documents (signed NRP proposal and NRP budget) to the NRP for review and funding determination using Coeus
Principal Investigator (PI)

Principal Investigator (PI)

The PI is the person who has primary responsibility for the design, execution, and management of a sponsored research project and is named on the proposal to the sponsoring agency. The PI has the primary responsibility for the fulfillment of the Statement of Work.

Only eligible Naval Postgraduate School faculty participating in the mission of the NPS may submit proposals and act as PIs/PDs for sponsored projects. 

If you are a PI that had one or more IREFs validated and selected for funding you will be required to complete the following steps before funding will be authorized and established:

  1. Attend a mandatory NRP PI project expectations brief. 
  2. Develop a detailed NRP research project proposal and NRP budget through collaboration with the Topic Sponsor. 
  3. Complete the NPS NRP project proposal routing form.
  4. Complete PI/PD Annual Online Training

Full details, submission deadline and appropriate NRP templates for the current FY can be found on the Funding Guidance page of the NRP website.

Faculty Responsibilities During the Period of Performance

  1. Quarterly In-Progress Reviews (IPRs): Quarterly IPRs with the topic customer are required. You may complete/conduct the IPR in the forum of your preference (i.e. in-person, tele-conference, etc.).  The communication details (report, PowerPoint slides, etc.) should be sent to the NRP Program Office, NPS_NRP_POC@nps.edu. IPRs are the main form of project communication to the NRP and are critical for us to maintain technical visibility to NRP projects. 
    The IPRs provide status of the project and should include the following:
    • Status of the project, compared with the proposal projections
    • Any risk encounters or mitigation measures
    • Topic customer POC updates, as position assignments change
    • Updates to student or faculty researchers working on the project
  2. Budget Execution: The NPS NRP Office is responsible for funding and budget execution. PIs will be required to adhere to their budgeted spend plan and to communicate with the NRP immediatly regarding any deviations from their plan. PIs are also required to respond to NRP spend plan data calls in a timely manner when requested by the NRP. 
Mills Medal 2020 Recipient

Announcements

16 Jun 2021 - CONGRATULATIONS PROFESSOR KYLE LIN - CY2020 NRP MILLS MEDAL RECIPIENT

Dear Colleagues:

We are very honored to announce that Professor Kyle Lin, from the Operations Research Department, has been selected as the recipient of the Mills Medal for Calendar Year 2020. Please click here to see the announcement.

Regards,

Robert F. Dell, PhD.
Acting Provost and Academic Dean
Naval Postgraduate School

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30 Jun 2021 - NAVAL RESEARCH PROGRAM MILLS MEDAL NOMINATIONS (2nd Annual - CY2021)

To all NRP Topic Sponsors Past and Present,

Please see the attached nomination form for the Mills Medal.

The Mills Medal was founded through the Naval Postgraduate School (NPS) Foundation to recognize research, analysis, or service conducted under the auspices of the Naval Research Program (NRP) that had a meritorious or conspicuous impact to a Headquarters or Fleet organization. The Foundation is in possession of the medals, certificates, and an endowment has been established to support an annual cash prize of $1000. This medal applies to all NPS Faculty (present and former), NRP funded Primary Investigators/Researchers.

For CY2021 consideration, submissions must be received by: 1 March 2022.

Please send completed nomination forms to: nps_nrp_poc@nps.edu

 

28 JAN 2020 - NAVAL RESEARCH PROGRAM MILLS MEDAL NOMINATIONS (2nd Annual - CY2021)

To all NRP Topic Sponsors Past and Present,

Please see the attached nomination form for the Mills Medal.

The Mills Medal was founded through the Naval Postgraduate School (NPS) Foundation to recognize research, analysis, or service conducted under the auspices of the Naval Research Program (NRP) that had a meritorious or conspicuous impact to a Headquarters or Fleet organization. The Foundation is in possession of the medals, certificates, and an endowment has been established to support an annual cash prize of $1000. This medal applies to all NPS Faculty (present and former), NRP funded Primary Investigators/Researchers.

For CY2021 consideration, submissions must be received by: 15 March 2020 (extended).

Please send completed nomination forms to: nps_nrp_poc@nps.edu


2 AUG 2018 - NRP research project funding recomendations for FY19 announced. Final approval is conditional on the review by the Analytic Council, the BA6 review for appropriateness of study funds, and the outcome of a possible Congressional Mark against Navy RDT&E funds.  We highlight these conditions as we have to work through these issues with the Navy Analytic Office (NAO) and the N1. Completed research proposal packages are due by 5. We will keep you updated on the status of the reviews and FY19 funding as it becomes available. Please let us know if you have any questions or concerns. Contact: nps_nrp_poc@nps.edu

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Aug 2015 - FY16 Budget Cut: Because the FY16 budget has been cut significantly from $12M to about $9M, FY16 projects will be authorized 2 years to perform their work. To execute this, we are asking PIs to budget about 1/3 of their overall budget in Year 2 (FY17). Please plan for your FY16 accounts to be fully spent by 9/30/16, and then a new account will be provided the following year using FY17 funds. This strategy enables the program to continue to fund as many projects as possible while not overspending the FY16 budget.

A Message from the Dean of Research...

 
Dear Colleagues:
 

As you are aware, the NPS Naval Research Program (NRP) has suffered cuts to its budget in FY15 and beyond due to our slow overall execution rate compared with the 90%-expended-in-year-1 expectation. The FY16 budget was cut significantly because of this from $12M down to about $9M, although that $3M cut is programmed to be restored over the FY17 to FY19 period.

Rather than drastically reducing the number of new starts in FY16, it was decided by the members of the Technical Review Board, with support from our Comptroller and my office, that we will keep the number of new starts at the $12M level but split the project funding across the FY16 and FY17 fiscal years. This has the dual benefit of starting more projects and ensuring that we will meet the 90% expenditure requirement in FY16.

What does this mean for you? It means that most of your projects will need to extend into FY17. On average, everyone will need to place about 1/3 of their project funding in year 2 (i.e., in FY17). To implement this spend strategy, you will need to submit two separate budgets; one for FY16 and one for FY17. No carryover or extensions of the FY16 funds will be granted because of the 90% execution requirement. Therefore, please provide a FY16 spend plan that is attainable based on the support you have available today. The revised spending plan templates are available on the NRP website.

The Topic Sponsor must be informed and agreeable to the later date on the deliverable. If the Topic Sponsor is not amenable to a later deliverable date, or if the project itself will experience unreasonable difficulties based on the extended timeline, please contact the NRP Program manager (Mr. Rod Abbott, rpabbott@nps.edu, 832-656-2579) for further consideration.

To accommodate this added complexity in budgeting, the FY16 PIs will be given an extra week to develop their proposals. Please submit your fully developed and fully signed FY16 NRP proposal package by September 4th to NPS_NRP_POC@nps.edu. If you have any questions about your budgets, please contact the NRP program office.

 

Sincerely,

Jeff Paduan

Dean of Research
Jeffrey D. Paduan, Code 04            (831) 656-3350; 2038/FAX
Naval Postgraduate School             
paduan@nps.edu
Monterey, CA  93943                       http://www.oc.nps.edu/~paduan/

Budget Proposal Hints

Budget Proposal Hints

NRP specific budget requirements and recommendations for how Principal Investigators (PIs) can make the financial experience easier for themselves throughout the life of the project.

If financial expenditure questions arise during budget development or execution, PIs should consult with the NRP Sponsored Programs Financial Analyst (SPFA).

How can the money be spent?  

  • NRP funds are RDT&E and are appropriated solely for specific selected NRP projects. There must be a logical relationship between funds spent and the selected NRP research project.
  • This money cannot be used for academic/curriculum support.
  • This money cannot be used for office supplies, printers or cell phones.
  • If expenditures are for Travel or Purchases that will be used for more than 1 research project, split accounting rules apply.
 
  • Budget Allocation:  Up to 5% of your budget may be allocated to travel. In extenuating circumstances up to 10% may be approved with additional justification and NRP Program Manager approval.
  • Allowed are: Travel for "this project related" data collections, meetings, and conferences.
  • Not allowed are: travel for academic purposes, thesis development, or other research projects.
  • Justification: List travel expenses in the budget page. In the travel justification and the research proposal provide an explanation that aligns the trip with the deliverables cited in the researchproposal.
  • Conferences:  Explain how the conference supports the deliverable.
  • Students:  Student participation is highly encouraged, however, the travel must always align with the research. Please educate your students to state how this travel applies to the associated research rather than to merely state “for thesis research". Explain on the Student Worksheet how the travel, including thesis research, supports the deliverable of the project beyond “thesis research”. 
  • List all employees who will be working on the project. If an employee is not listed on the proposal, payroll approval will be delayed because the SPFA will be required to obtain additional documentation from the PI.
  • Labor cells do not automatically calculate the labor rate. You will need to calculate the individual labor rates yourself. The Fully burdened rate x number of hours scheduled to work each month: FY20 fully burdened rate is "Hourly Rate x 153.3%" The NPR is exempt from other Indirect Costs. Do not include other Indirect Costs.
  • NRP funds are not appropriate for employee cash awards. All awards using NRP funds will be reversed upon detection.
  • Up to 5% of the project budget may be used as administrative staff support for both GS and contractors. Since the NRP has RDT&E funds, the PI will need to determine if their GS staff are able to charge to this type of money or not.
  • Provide an explanation detailing how the purchase is required for the project above and beyond the terms “mission essential/critical”.
  • Orders must be submitted early enough that they directly contribute towards the deliverable of the project. The timeline for all acquisitions must be congruent with the projects period of performance. Acquisitions for computers, equipment, contracts and MIPRS are ONLY approved for the benefit of the selected NRP project. Therefore, the item must be ordered soon enough that it arrives early enough to contribute into the deliverable of the project.
  • Items that cannot be purchased with NRP funds are: cell phones & cell phone services, printers, toners, office supplies that are for general use, furniture, and publications. (Please refer to the NRP office for NRP related publication expenses)
  • Blanket terms such as "Mission Essential / Critical" are not to be confused with a valid justification.
  • Include labor, time, and costs for safety controls.
  • Include safety and environmental planning and training hours.
  • Include funds for safety assessments if needed, protective equipment and physical controls.
  • Critical to plan ahead for off-campus activities, UUVs, lithium batteries, RF emitter, hazmat, lasers, etc.
  • Safety Information Needed from PIs for Project Descriptions

For safety questions or concerns email Safety@nps.edu or visit the Safety Review and Planning page on the Safety website.