Civilian Training

FY20 Department of Navy (DON) Mandatory Training Requirements for Civilian Employees (Staff and Faculty)

 

Mandatory training is defined by SECNAV Instruction 12410.25B as training mandated by executive order, Federal statute, regulation or at the direction of the Secretary of the Navy (SECNAV) and must be recorded in the Defense Civilian Personnel Data System (DCPDS). 

 

Training completed directly in the Total Workforce Management Services (TWMS) or Navy e-Learning (NeL) is automatically documented in DCPDS.

 

It is important to know that some training in TWMS is linked to external sites that do not automatically document training completions. Please provide a copy of completion certificate to TrainingOfficer@nps.edu so that your training record can be recorded manually.

 

Mandatory Training can be accessed here:

Total Workforce Management Services (TWMS)
Navy e-Learning (NeL)

The following trainings are mandatory for all DoN Civilians.

All mandatory training is due by 30 September 2020 unless otherwise stated. All training below is listed in TWMS under Training Requirements.

1

FY20 DOD CYBER AWARENESS CHALLENGE

2

FY20 PRIVACY AND PERSONALLY IDENTIFIABLE INFORMATION (PII) AWARENESS TRAINING

3

FY20 OPERATIONS SECURITY (OPSEC)

4

FY20 DOD COUNTERINTELLIGENCE AWARENESS AND REPORTING

5

FY20 PREVENTION OF SEXUAL HARASSMENT (POSH)

6

FY20 NO FEAR ACT

7

FY20 SAPR ONE TEAM ONE FIGHT( FY20 SAPR REFRESHER TRAINING)

8 FY20 RECORDS MANAGEMENT

9

FY20 COMBATING TRAFFICKING IN PERSONS (CTIP) GENERAL AWARENESS

10

FY20 LEVEL ONE ANTITERRORISM TRAINING

11

FY20 WORKPLACE VIOLENCE PREVENTION

12

FY20 PHYSICAL SECURITY (ACTIVE SHOOTER)

13

FY20 EQUAL EMPLOYMENT OPPORTUNITY AWARENESS FOR THE WORKFORCE

14

FY20 DRUG FREE WORKPLACE

15

FY20 SUICIDE PREVENTION

 

Online Training

  • The above courses must be completed via TWMS or the specified website.  For TWMS courses that direct you to Navy e-Learning (NeL), the courses have the course code next to them. READ ALL NOTES ASSOCIATED WITH SPECIFIC TRAINING.

Notes:

Any training done outside of TWMS and NeL (ie: JKO/DISA/etc.) will not automatically update your training record.  You will need to save and send a certificate to theTraining Officer .  It will then be manually added to your training record.  You can track your own training to ensure accuracy on TWMS.  Here is a quick guide on how to track all of your training in one location.

 

Any training you complete on NeL or TWMS will automatically update in your TWMS training record.  No certificate needs to be sent in to the Training Officer. 

 

Updates to training records may take anywhere from 1-2 weeks before showing up in your record.

If you are unable to do your training via TWMS then go to NeL to complete comparable training. The list of NeL comparable courses name and number here.

Here is another means to accomplish the following nine of the 15 Mandatory Training requirements.

Please review the training materials then certify when complete to receive credit for the training. The data pull every two weeks and the training is credit in TWMS.

1.    FY20 OPERATIONS SECURITY (OPSEC)

        OPSEC Slides

Click here to certify that you have completed this training

 

2.    FY20 DOD COUNTERINTELLIGENCE AWARENESS AND REPORTING

Counterintelligence Slides

Click here to certify that you have completed this training

 

3.    FY20 PREVENTION OF SEXUAL HARASSMENT (POSH)

POSH Slides

Click here to certify that you have completed this training

 

4.    FY20 NO FEAR ACT

No Fear Act Slides

Click here to certify that you have completed this training

 

5.    FY20 SAPR ONE TEAM ONE FIGHT( FY20 SAPR REFRESHER TRAINING)

SAPR Slides

Click here to certify that you have completed this training

 

6.    FY20 EQUAL EMPLOYMENT OPPORTUNITY AWARENESS FOR THE WORKFORCE

EEO Slides

Click here to certify that you have completed this training

 

7.    FY20 SUICIDE PREVENTION

Suicide Prevention Slides

Click here to certify that you have completed this training

 

8.    FY20 PHYSICAL SECURITY (ACTIVE SHOOTER)

Watch the Active Shooter video, "Run - Hide - Fight" (5 min)

Click here to certify that you have completed this training

 

9.    FY20 DRUG FREE WORKPLACE

Drug-Free Workplace document and Marijuana Factsheet

Click here to certify that you have completed this training

 

Self-Study and Self-Certify Training list here

- Please take the DON Annual Ethics Training V2 (TWMS-666840) in TWMS.

NPS Security Training is required to maintain your clearance and SCIF/STBL access. Please ensure you complete the required training for the security clearance that you currently hold.

If you have questions on this training requirement, please contact the Security Training Officer at  (831) 656-2450 or securitytraining@nps.edu.

For those with SCI Access:

Derivative Classification

https://securityawareness.usalearning.gov/derivative/index.htm

Unauthorized Disclosure

https://securityawareness.usalearning.gov/disclosure/index.html

Marking classified information

https://securityawareness.usalearning.gov/markings/index.htm

2020 Annual Security Awareness Training

https://nps.edu/documents/106185685/0/Annual+Security+Training+2019.pdf/c95eb717-843b-6cb7-0875-3613dd28904e?t=1590078713894

IC Cyber Awareness Challenge

https://dl.dod.cyber.mil/wp-content/uploads/trn/online/cyber-awareness-challenge/launchPage.htm

When complete with above training briefs  

PLEASE Click here to certify you have completed this training:

 https://survey.nps.edu/367426/lang-en

  

 When complete with above training briefs, PLEASE Click here to certify you have completed this training—You will not get credit for training completion until you record it via this link.

  

For those without SCI Access:

 -Derivative Classification

https://securityawareness.usalearning.gov/derivative/index.htm

-Unauthorized Disclosure

https://securityawareness.usalearning.gov/disclosure/index.html

-Marking classified information

https://securityawareness.usalearning.gov/markings/index.htm

-2020 Annual Security Awareness Training

https://nps.edu/documents/106185685/0/Annual+Security+Training+2019.pdf/c95eb717-843b-6cb7-0875-3613dd28904e?t=1590078713894

 

When complete with above training briefs, PLEASE Click here to certify you have completed this training—You will not get credit for training completion until you record it via this link.

1) Read the training here

2) Certify your training here

Consolidated Mass Training - Face to Face

The below training sessions will be virtually identical – only times are different.  MIL session dates are tied to new-student check-in periods, and all dates have been deconflicted with major NPS events.

 

Location

King Hall Auditorium

 

PM Mass Training Session

1300-1315 

Privacy Training (CIVILIANS / MILITARY)

1315-1345 

Suicide Prevention (CIVILIANS / MILITARY)

1345-1430

Cyber Awareness (CIVILIANS / MILITARY)

1430-1545 

SAPR (CIVILIANS / MILITARY)

1545-1605 

Domestic Abuse (MILITARY

AM Mass Training Session

0900-0915

Privacy Training (CIVILIANS / MILITARY)

0915-0945

Suicide Prevention (CIVILIANS / MILITARY)

0945-1030

Cyber Awareness (CIVILIANS / MILITARY)

1030-1145

SAPR (CIVILIANS / MILITARY)

1145-1205

Domestic Abuse (MILITARY ONLY)

 

Training schedules are subject to change due to SAPR and other requirements—but objective is to conclude all training within three hours.

 

 

Afternoon Training Session (1300-1605)
 
  • 29 January 2020
  • 14 April 2020
  • 16 July 2020
  • 10 September 2020
     
Morning Training Session (0900-1205)
 
  • 27 February 2020
  • 15 May 2020
  • 12 August 2020
     

 

NOTES:

ALL PERSONNEL SHOULD HAVE THEIR CAC ID CARD TO RECORD TRAINING PARTICIPATION. PLEASE ARRIVE EARLY TO CHECK-IN.

 

Attending one of these training sessions will complete annual training requirements for each topic area and obviate the need to complete more time-consuming or cumbersome online training.

 

 

Special-case Training

 

OPSEC/Counterintelligence - Face to Face, Andy Andersen, Projected Monthly (1500-1630): TBD

 
Ethics - , Counsel, Dates: TBD
 
EEO - Brenda Fleming, EEO Manager, Face to Face, Dates: TBD
 
Anti-Terrorism Level 1 - ONLINE via MyNavy Portal for Military, and TWMS / Navy eLearning for Civilian
 

 

Monthly Training Emails

All monthly training emails will be sent out monthly beginning on the month of January.

  • Physical Security/Active Shooter 
  • Drug Free Workplace

New Employee Orientation will be held every other month and will cover information from the Human Resources Office, Financial Management, and other NPS professionals on various programs, benefits, and resources available.  The NEO will also focus on key in-person mandatory training such as Ethics, Equal Employment Opportunity, Prevention of Sexual Harassment, Sexual Assault Prevention & Response, Safety, Physical Security. 

Below are the dates for calendar year 2020:

  • 24 January 2020
  • 6 March 2020
  • 15 May 2020
  • 10 July 2020
  • 18 September 2020
  • 20 November 2020

NEO slides as of 6MAR2020.

Department of Defense requires all supervisors and managers receive initial supervisory training within the first year and refresher training every three (3) years.  This training can be accomplished by completing the modules in TWMS or by attending our two day, in-person Human Resources for Supervisors (HR4S) class.

 

Calendar Year 2020 HR4S Training Dates:

30-31 January 2020 (Thu-Fri)

7-8 April 2020 (Tue-Wed)

23-24 June 2020 (Tue-Wed)

7-8 October 2020 (Wed-Thu)

 

 Please RSVP to Dan Nguyen at dknguyen@nps.edu

If the answer to your question is not listed please contact your Training Officer.

 

1. What training do I have to do?

  • All of your requirements are listed on TWMS in your "Training/Educ/Cert & Skills" section under "Training requirements" and there is an excel spreadsheet located above in the Federally Mandated Training section. For more help navigating TWMS click here.

2. Where do I do my training?

  • All training should start on TWMS.  You may be redirected to anoter site (ie: NeL) to complete a requirement.

3. How do I track my training?

  • All training regardless of where it is hosted is tracked on TWMS in your "Training/Educ/Cert & Skills" section under "Training requirements." For more help tracking your requirements on TWMS click here.

4. Why isn't my training completion updated?

  • If your course is done directly on TWMS it may take the system up to a week to show up in your requirements section as completed. If the course is done on another site (ie: NKO/JKO/ESAMS etc) it can take longer for the data to update. Any training done face to face is entered within a week of the training but may also take up to two weeks to show up in your record.

5. If I attended face to face training do I still have to do it online?

  • No. Some requirements list multiple ways to complete the training. Any one of those will fulfill that requirement.

6. The training has multiple options for fulfilling the requirement. Which do I do?

  • The training options are listed in order of preference but you may complete whichever option works best for you.

7. I am a supervisor. What training do i have to do?

  • Supervisor training is listed above in the Federally Mandated Training section. The spreadsheet has a tab labeled "Supervisor Training." Supervisor training is due every 3 years and is offered face to face twice a year.

8. I am a supervisor. How do I see what training my employees have left?

  • You can see your employees by logging into TWMS just as you normally would for yourself. Once logged in, on the left hand side, click "My Workforce." From there all of your employees will pop up. Click on the employee you would like to see and you can track their training just as you do for you own. To pull reports and show all employee completion at once, click "Report Services" on the left hand side. Click "Training & Education/Security/IA" on the top. From there you can choose whic report you would like to use. You can see all current training requirements with "Training Requirements" or statistics "Training statistic by requirements" etc.

9. Which browser should I use to get on TWMS/NeL etc?

10. Why can't I find/enroll in CTIP (Combatting Trafficking in Persons) on NeL?

  • You will likely need to take the prerequisite "CTIP for Leaders" (JKDDC-TIPL-0001) and not the refresher course. The refresher will not allow you to enroll unless you have completed the Leader course in the last 3 years.  

 

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