SO - Scheduling Updates

JULY 21 UPDATE:

Please see updated 3' classroom capacities:

Email Tony Colon with COVID capacity questions or to have a room reevaluated.

Building Room# Room Type Capacity COVID Capacity 6' COVID Capacity 3' % usage 6' % usage 3' Windows yes/no
Bullard Hall 103 Classroom 25 10 20 40% 80% Yes
Bullard Hall 202 Classroom 18 7 14 39% 78% Yes
Dudley Knox 151 Classroom   13 26     No
Glasgow Hall 110 Classroom 26 12 24 46% 92% Yes
Glasgow Hall 113 Classroom 25 12 24 48% 96% Yes
Glasgow Hall 114 Classroom 22   0 0% 0% Yes
Glasgow Hall 115 Classroom 40 18 36 45% 90% Yes
Glasgow Hall 118 Classroom 34 15 30 44% 88% Yes
Glasgow Hall 122 Classroom 44 14 28 32% 64% Yes
Glasgow Hall 129 Classroom 32 12 24 38% 75% Yes
Glasgow Hall 130 Classroom 32 11 22 34% 69% Yes
Glasgow Hall 133 Classroom 32 12 24 38% 75% Yes
Glasgow Hall 303 Classroom 25 10 20 40% 80% NO
Glasgow Hall 306 Classroom 25 10 20 40% 80% NO
Glasgow Hall 386 Classroom 25   0 0% 0% NO
Glasgow Hall 387 Classroom 25 7 14 28% 56% NO
Glasgow Hall 388 Classroom 25 7 14 28% 56% NO
Glasgow Hall 389 Classroom 25 7 14 28% 56% NO
Glasgow Hall East 117 Classroom 24 23 24 96% 100% NO
Glasgow Hall East 122 Classroom 16 14 16 88% 100% NO
Glasgow Hall West 1001A Classroom 15   0 0% 0% NO
Glasgow Hall West 1001B Classroom 15 8 15 53% 100% NO
Glasgow Hall West 1004 Classroom 16 12 16 75% 100% NO
Halligan Hall 121B Classroom 20 9 18 45% 90% Yes
Halligan Hall 123 Classroom 18 9 18 50% 100% Yes
Halligan Hall 125 Classroom 18 9 18 50% 100% Yes
Herrmann Hall (Main-belongs to ISG) 45 Classroom 20 8 16 40% 80% NO
Ingersoll Hall 260 Classroom 44 14 28 32% 64% NO
Ingersoll Hall 263 Classroom 25 12 24 48% 96% NO
Ingersoll Hall 271 Classroom 33 13 26 39% 79% NO
Ingersoll Hall 285 Classroom 28 9 18 32% 64% NO
Ingersoll Hall 322 Classroom 30 11 22 37% 73% NO
Ingersoll Hall 323 Classroom 32 11 22 34% 69% NO
Ingersoll Hall 325 Classroom 22 10 20 45% 91% NO
Ingersoll Hall 361 Classroom   18 36     No
Ingersoll Hall 387 Classroom   19 38     No
Reed Hall 101 Classroom 33 18 33 55% 100% Yes
Reed Hall 102 Classroom 33 18 33 55% 100% Yes
Reed Hall 103 Classroom 32 17 32 53% 100% Yes
Reed Hall 201 Classroom 32 16 32 50% 100% Yes
Reed Hall 202 Classroom 32 12 24 38% 75% Yes
Reed Hall (variable/movable configuration) 203 Classroom 32 13 26 41% 81% NO
Root Hall 200C Classroom 24 10 20 42% 83% Yes
Root Hall 208 Classroom 18 7 14 39% 78% Yes
Root Hall 228 Classroom 27 9 18 33% 67% Yes
Root Hall 240 Classroom 30 9 18 30% 60% Yes
Root Hall 242 Classroom   13 26     Yes
Root Hall 260 Classroom   13 26     Yes
Root Hall 272 Classroom   13 26     Yes
Root Hall 277A Classroom   5 10     Yes
Spanagel Hall 117 Classroom 48 16 32 33% 67% NO
Spanagel Hall 136 Classroom 37 19 37 51% 100% Yes
Spanagel Hall 138 Classroom 21 7 14 33% 67% Yes
Spanagel Hall 140 Classroom 21 7 14 33% 67% Yes
Spanagel Hall 208 Classroom 46 18 36 39% 78% Yes
Spanagel Hall 221 Classroom 42 13 26 31% 62% Yes
Spanagel Hall 226 Classroom 20 7 14 35% 70% Yes
Spanagel Hall 231 Classroom 56 16 32 29% 57% NO
Spanagel Hall 310 Classroom 20 7 14 35% 70% Yes
Spanagel Hall 316 Classroom 39 16 32 41% 82% Yes
Spanagel Hall 321 Classroom 56 16 32 29% 57% NO
Spanagel Hall 332 Classroom 20 7 14 35% 70% Yes
Spanagel Hall 342 Classroom 20 7 14 35% 70% Yes
Spanagel Hall 408 Classroom 31 13 26 42% 84% Yes
Spanagel Hall 421 Classroom 72 13 26 18% 36% NO
Spanagel Hall 429 Classroom 26 12 24 46% 92% Yes
Spanagel Hall 602 Classroom 20 15 20 75% 100% Yes
Watkins Hall 145 Classroom 25 13 25 52% 100% Yes
Watkins Hall 146 Classroom 45 13 26 29% 58% Yes
Watkins Hall 147 Classroom 30 15 30 50% 100% Yes
Watkins Hall 150 Classroom 30 16 30 53% 100% Yes
Watkins Hall 275 Classroom 18 7 14 39% 78% NO
Watkins Hall 285 Classroom 18 11 18 61% 100% NO

Notice as of 4 JUNE 2021:

Greetings Faculty, Staff & Students:  Scheduling for AY2021/Qtr. IV is complete and viewable in Python. A copy of the schedule is now posted online at https://nps.edu/web/scheduling/class-scheduling

Spreadsheet with assigned spaces vs student demand and COVID capacity

The Add/Drop process can begin immediately and will end on MON, 19 JUL. If a course is listed as Schedule TBA by Department please contact the Department/Instructor to setup a timeframe. The pre-registration process for AY2022/Qtr. I can begin immediately as well.

Moving from distance to in-person learning with COVID capacity restrictions, while maintaining social distancing and hybrid flexibility posed a great challenge to the Scheduling Team. Scheduling attempted to incorporate all faculty requests in this preliminary schedule, but was not able to honor all requests. However, there are still avenues that can be pursued in order to maximize in-person learning. 

 

FACULTY, please see some available options below:

  1. All faculty should poll their students to see who will commit to in-person learning in order to get updated capacity numbers.
  2. Faculty who wish to teach 100% in person, but have not been assigned a room that can safely accommodate these numbers should fill out the AY21Q4 Schedule Change Request Form with updated numbers to see if any room adjustments are possible. We have been given access to larger campus spaces to help maximize these opportunities/options.
  3. Faculty who wish to teach 100% online, but have been assigned a room, should fill out the AY21Q4 Schedule Change Request Form so we can release these spaces back into the available pool.
  4. Happy with your schedule and room: No action is required.

The COVID Task Force has discussed many options to maximize Rotational Schedules for students (a mix of in-person and distance learning) opportunities. Some of these include:

  • Having cohorts within your existing class schedule (Group A: M-T in person; Group B: W-Th in person)
  • Traditional hybrid via Zoom, Teams, etc. (some students at home 100%, some in-person 100%)
  • Faculty's choice - Have an idea to maximize in-person learning? Don't hesitate to reach out to the Dean of Students and Scheduling Offices with questions.

The Scheduling Office often says that each schedule is a compromise, and this schedule is certainly that. We appreciate your understanding and look forward to returning to in-person learning as soon as we are safely able to do so.

 

Important Reminders

Students:  Add/Drop/Validation requests can be submitted directly in Python.  Any additional questions related to your matrix should be directed to your Program Officer/Education Technician. 

DL Students:  Contact your Program Manager/Education Technician for add/drop/validation procedures.

Department Staff/Faculty:  Changes to designated times and/or room numbers must be coordinated via the Scheduling Office.  Ongoing adjustments to the Master Schedule will not be posted to Python until after the Add/Drop period has ended.

Faculty: If you've made any changes in Python to your initial textbook order (i.e. changes to textbook titles, etc.) please contact the NEX 831-373-7343. This will ensure the bookstore has the most current textbook information for your course. This will also prevent the International Students from having to wait up to two weeks for their Textbooks to be delivered.  Note: Changes will result in students incurring additional shipping charges.

SO - homepage - main content event scheduling

Event Scheduling

We offer room scheduling services for events such as workshops, conferences, training sessions, and short courses, etc. Our Enterprise Event Scheduling system provides up-to-date information about campus events by publishing space availability from all departmental and administrative units.

Although academic course-related activities have scheduling priority in NPS facilities, most are available for use outside class time for campus-affiliated events, such as study groups, departmental meetings and guest speakers. The Scheduling Office coordinates usage requests to ensure facilities are being used in accordance with NPS policies and guidelines.

 

Space Utilization Reporting

We provide space utilization reporting to guide policy and resourcing decisions. For more information please contact our office.


NPS departments are responsible for managing their own lab and conference rooms, while adhering to NPS facility policies.

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Welcome to the NPS Scheduling Office


 

The Scheduling Office is a division of the Office of Academic Administration.

We are committed to responsive and courteous customer service and to the integrity, accuracy and security of all scheduling records.

 

Contact Us

Email Scheduling@nps.edu

Phone (831) 656-2064

 

For Admissions-related inquiries, please visit the Admissions website

For Academic Council policy and agenda, please visit the Academic Council Site (NPS Internal Only)

For Office of the Registrar-related inquiries, please visit the Registrar website

 

Our Mission

Our mission is to contribute to the goal of 100% on-time student graduation by producing a deconflicted academic schedule and to act as a one-stop-shop for all campus space scheduling needs.


Scheduling Policy

 

Academic Classroom Scheduling

Class scheduling at NPS is based on student demand. Every student registered in a class must be scheduled into that class, together with the assigned instructor for the class, and without any conflicted classes. The task of producing an equitable and efficient schedule every quarter is complex. It requires balancing the priorities and needs of all academic units within the context of shared university resources that are in high demand and often scarce. In developing the schedule, the following goals must be balanced:

a. Students should be able to take courses needed for graduation in their program in a timely manner.

b. Instructors should be able to obtain schedules that permit them to integrate their professional duties of teaching, research and service in a reasonable way.

c. Classes should be scheduled so as to best utilize teaching resources and classroom facilities.

 

For more information please refer to NPSINST5010.3

SO - Event Scheduling - Book Now

NPS Conference & Event Services

 
Book Now

NPS offers event and room booking through Enterprise online booking tool. This service will require you to have an NPS VPN connection and a registered @NPS.edu email address.

If you are interested in booking an event, but are not connected to the NPS community you will need to work directly with your NPS sponsor to make your request.

SO - Event Scheduling Welcome Photo

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