SO - Scheduling Updates

Notice as of 4 JUNE 2021:

Greetings Faculty, Staff & Students:  Scheduling for AY2021/Qtr. IV is complete and viewable in Python. A copy of the schedule is now posted online at

Spreadsheet with assigned spaces vs student demand and COVID capacity

The Add/Drop process can begin immediately and will end on MON, 19 JUL. If a course is listed as Schedule TBA by Department please contact the Department/Instructor to setup a timeframe. The pre-registration process for AY2022/Qtr. I can begin immediately as well.

Moving from distance to in-person learning with COVID capacity restrictions, while maintaining social distancing and hybrid flexibility posed a great challenge to the Scheduling Team. Scheduling attempted to incorporate all faculty requests in this preliminary schedule, but was not able to honor all requests. However, there are still avenues that can be pursued in order to maximize in-person learning. 


FACULTY, please see some available options below:

  1. All faculty should poll their students to see who will commit to in-person learning in order to get updated capacity numbers.
  2. Faculty who wish to teach 100% in person, but have not been assigned a room that can safely accommodate these numbers should fill out the AY21Q4 Schedule Change Request Form with updated numbers to see if any room adjustments are possible. We have been given access to larger campus spaces to help maximize these opportunities/options.
  3. Faculty who wish to teach 100% online, but have been assigned a room, should fill out the AY21Q4 Schedule Change Request Form so we can release these spaces back into the available pool.
  4. Happy with your schedule and room: No action is required.

The COVID Task Force has discussed many options to maximize Rotational Schedules for students (a mix of in-person and distance learning) opportunities. Some of these include:

  • Having cohorts within your existing class schedule (Group A: M-T in person; Group B: W-Th in person)
  • Traditional hybrid via Zoom, Teams, etc. (some students at home 100%, some in-person 100%)
  • Faculty's choice - Have an idea to maximize in-person learning? Don't hesitate to reach out to the Dean of Students and Scheduling Offices with questions.

The Scheduling Office often says that each schedule is a compromise, and this schedule is certainly that. We appreciate your understanding and look forward to returning to in-person learning as soon as we are safely able to do so.


Important Reminders

Students:  Add/Drop/Validation requests can be submitted directly in Python.  Any additional questions related to your matrix should be directed to your Program Officer/Education Technician. 

DL Students:  Contact your Program Manager/Education Technician for add/drop/validation procedures.

Department Staff/Faculty:  Changes to designated times and/or room numbers must be coordinated via the Scheduling Office.  Ongoing adjustments to the Master Schedule will not be posted to Python until after the Add/Drop period has ended.

Faculty: If you've made any changes in Python to your initial textbook order (i.e. changes to textbook titles, etc.) please contact the NEX 831-373-7343. This will ensure the bookstore has the most current textbook information for your course. This will also prevent the International Students from having to wait up to two weeks for their Textbooks to be delivered.  Note: Changes will result in students incurring additional shipping charges.

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Event Scheduling

We offer room scheduling services for events such as workshops, conferences, training sessions, and short courses, etc. Our Enterprise Event Scheduling system provides up-to-date information about campus events by publishing space availability from all departmental and administrative units.

Although academic course-related activities have scheduling priority in NPS facilities, most are available for use outside class time for campus-affiliated events, such as study groups, departmental meetings and guest speakers. The Scheduling Office coordinates usage requests to ensure facilities are being used in accordance with NPS policies and guidelines.


Space Utilization Reporting

We provide space utilization reporting to guide policy and resourcing decisions. For more information please contact our office.

NPS departments are responsible for managing their own lab and conference rooms, while adhering to NPS facility policies.

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Welcome to the NPS Scheduling Office


The Scheduling Office is a division of the Office of Academic Administration.

We are committed to responsive and courteous customer service and to the integrity, accuracy and security of all scheduling records.


Contact Us


Phone (831) 656-2064


For Admissions-related inquiries, please visit the Admissions website

For Academic Council policy and agenda, please visit the Academic Council Site (NPS Internal Only)

For Office of the Registrar-related inquiries, please visit the Registrar website


Our Mission

Our mission is to contribute to the goal of 100% on-time student graduation by producing a deconflicted academic schedule and to act as a one-stop-shop for all campus space scheduling needs.

Scheduling Policy


Academic Classroom Scheduling

Class scheduling at NPS is based on student demand. Every student registered in a class must be scheduled into that class, together with the assigned instructor for the class, and without any conflicted classes. The task of producing an equitable and efficient schedule every quarter is complex. It requires balancing the priorities and needs of all academic units within the context of shared university resources that are in high demand and often scarce. In developing the schedule, the following goals must be balanced:

a. Students should be able to take courses needed for graduation in their program in a timely manner.

b. Instructors should be able to obtain schedules that permit them to integrate their professional duties of teaching, research and service in a reasonable way.

c. Classes should be scheduled so as to best utilize teaching resources and classroom facilities.


For more information please refer to NPSINST5010.3

SO - Event Scheduling - Book Now

NPS Conference & Event Services

Book Now

NPS offers event and room booking through Enterprise online booking tool. This service will require you to have an NPS VPN connection and a registered email address.

If you are interested in booking an event, but are not connected to the NPS community you will need to work directly with your NPS sponsor to make your request.

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