Yes, currently all Event Scheduling users need to verified with an NPS email address. If you have an event request and know the room owner please reach out to them directly. If you are unsure of who to contact please email scheduling@nps.edu.

Yes! You will need to access the Event Scheduling site via VPN, but it can be used even if you are not on campus.

Follow the following steps if you want to book a room:

1. Connect to VPN
2. Access the User Portal
3. Log in to the Portal using your NPS credentials
4. Click New Booking on the left hand menu
5. Click "Room Criteria" to select a building or add additional filters like minimum capacity
6. Click Apply
7. Select the "Duration" of your request - this will update the Time Range based on how long you need the room
8. Set your Time Range - you will need to adjust the hour, minute and select AM/PM for both the starting time and the ending time (if applicable)
9. Select the start date for your room request
10. Scroll down to the Availability section
11. Select your desired start time 
12. Select a room based on your original search
13. Click Continue
14. Fill out any needed questions in order to make your room request
15. Submit

Please note that Room Requests are not confirmed until the department owner approves of your request.

1. Connect to VPN
2. Access the User Portal
3. Log in to the Portal using your NPS credentials
4. Click New Booking on the left hand menu
5. Click "Room Criteria" to select a building or add additional filters like minimum capacity
6. Click Apply
7. Select the "Duration" of your request - this will update the Time Range based on how long you need the room
8. Set your Time Range - you will need to adjust the hour, minute and select AM/PM for both the starting time and the ending time (if applicable)
9. Select Recurring Reservation (appears under the date section)
10. Enter your reoccurring request as you desire*
11. Click Apply
12. Select your desired Start Time
13. Select your room
14. Click Continue
15. Fill out any needed questions in order to make your room request
16. Submit

*If you have a recurring reservation that follows a regular pattern, like every third Thursday, but there is an odd date you can adjust the pattern by clicking "Occurrences." Simply click on the pen icon and adjust the date as needed.

Please note that Room Requests are not confirmed until the department owner approves of your request.

Your reservation request may be pending for many reasons. If you requested a room that is also used for academic classes it may not be available during the Add/Drop period. During this time class schedules are frequently adjusted and we are not always able to accommodate all requests during the first few weeks of a new academic quarter.

If you do not hear back within a week of your original request please email the POC outlined on your request confirmation.

Video tutorials can be found here: https://nps.edu/web/scheduling/user-video-tutorials

For additional administrative tutorials please email Scheduling@NPS.edu 

Video tutorials can be found here: https://nps.edu/web/scheduling/admin-video-tutorials

For additional administrative tutorials please email Scheduling@NPS.edu 

Those who manage spaces can access the Admin Portal here: https://eventscheduling.nps.edu/scheduling/index.php?p=ManageNotifications#

Follow the following steps in order to view the NPS event calendar:

1. Connect to VPN
2. Access the User Portal
3. Log in to the Portal using your NPS credentials
4. Click Search on the left hand side menu
5. "Search For" will default to looking for Events, Courses and Exams, but this can be refined further.
6. Refine your search:
   1. Select the date range of your search
   2. Select the time frame of your search if desired
   3. Buildings - you can select more than one building for your search
   4. Keyword - this feature allows you to search for event names.*
7. Click Search

*Please note that the event name is dependent upon how the original requestor named their event and this feature may not always be able to return a useful search.

Follow the following steps in order to view the NPS event calendar:

1. Connect to VPN
2. Access the User Portal
3. Log in to the Portal using your NPS credentials
4. Click Rooms on the left hand side menu
5. Refine your search based on:
   1. Building
   2. Additional Room Criteria this includes:
      1. Capacity
      2. Room Type
      3. Floor level
      4. Characteristics (number of white boards, technology features, etc.)
6. Results will appear below
7. To view the calendar click on the calendar icon to the far right
8. Change your view as desired

The request process is the same as requesting a traditional classroom. Please see above.

These spaces are set up at the Bocce Court (no Wi-Fi), Cottage Place and Quad Landing.

1. Spaces will have tables/benches that seat up to 6 for a total seating capacity of 36. Masks are optional and physical distancing is not required for those who are vaccinated. Click here for the latest guidance on COVID-19 information and guidance.
2. The table/bench combinations will be arranged in a diamond configuration. The tables/benches are relatively heavy, so advise they not be moved for an event. If they are moved, the requestor, or their designated representative, is responsible to returning tables/benches to their original configuration.
3. There will be no trash containers, so outdoor space users will be responsible for cleaning up if they decide to bring food, drinks, etc.

1. NPS wireless is available for Quad Landing and Cottage Place.
2. NPS wireless is NOT available at Bocce Court.
3. Electrical power is not available at any of the outdoor space locations.

1. Except for Bocce Court, which has a small gazebo located nearby, there is no shelter for inclement weather other than the trees in the immediate area. Outdoor space users should vacate the area immediately if there are thunderstorms in close proximity to NPS.
2. In case of inclement weather, outdoor space requestors should schedule an alternate location for the event via the Event Scheduler.
3. Individuals attending events at the outdoor spaces should dress appropriately for the cooler and wetter winter season. Use caution walking in these areas as the soft ground, ruts, and sidewalks may present a tripping hazard in and around the outdoor space areas.
4. Outdoor spaces should not be the primary classroom for any regularly scheduled courses, but an additional location when available.

1. None of these designated outdoor classrooms and meeting spaces are designated as smoking areas.
2. While all personnel need to be vaccinated to attend classes, good hand hygiene practices and maintaining self-screening procedures is encouraged.
3. All those using or in the vicinity of an outdoor classroom should be cognizant of trip and slip hazards while walking outside.

The Scheduling Office intentionally builds an hour lunch into each student schedule in one of two blocks (1100 – 1200 or 1200 – 1300).  If students are willing/able to forgo their lunch hour in order to shift a course it is possible to reserve a classroom during this time.  However, this change should not be made if it does not accommodate all student schedules.   

The Scheduling Office does not schedule courses from 1500 – 1700 on Tuesdays and Thursdays.  These evenings are blocked off for Secretary of the Navy Guest Lectures (SGL) and department seminars.  

The mission of the Scheduling Office is to ensure all received course requests are scheduled each quarter.  In doing this we hope to contribute to the goal of 100% on-time graduation for all students.  If students would be forced to drop their required course, the course should remain at its current day/time to accommodate the highest number of participants.   If the course is an elective then this adjustment should be approved by your department before proceeding.

100% of Python requests are reviewed each quarter.  This data is then input into the scheduling system.  The resulting schedule is the compromise of all student course requests, classroom and instructor availability and instructor preferences. 

If you do not have any scheduling preferences please select the following:

1.    Allow back-to-back segments:  4 hours back-to-back

2.    All segments on the same two days?  No preference

Please indicate this in the Instructor Comments section.  Choosing “allow back-to-back” does not address the course blocking patterns.

Please include any special circumstances in the Instructor Comments section.  Please only block yourself off for major conflicts.  The more constraints we put into the schedule the more difficult it becomes to accommodate everyone’s requests.

• During the add/drop period departments must not only look at overall enrollment, but room capacity.  If room capacity is exceeded the department must reach out to the Scheduling Office prior to the start of the quarter.

Course changes should be directed to your individual department contact. If you are not sure who to reach out to you can find this information on your Python student profile by selecting: Student Info > Education Advisors > Show EdTech / Program Officer / AA