SO - Enterprise Scheduling Tutorial

Event Scheduling FAQs

Need help using NPS Event Scheduling software?

Video tutorials can be found on to the right and detailed step-by-step guides appear below.

Are we missing anything?

Let us know: Scheduling@NPS.edu

Yes, currently all Event Scheduling users need to verified with an NPS email address. If you have an event request and know the room owner please reach out to them directly. If you are unsure of who to contact please email scheduling@nps.edu.

Yes! You will need to access the Event Scheduling site via VPN, but it can be used even if you are not on campus.

Follow the following steps in order to book a specific room:

  1. Requests > Request a Specific Room
  2. Request Type > Room Request
  3. Location > NPS > Building of your choice
  4. Use Additional Criteria (not needed unless you are not sure which room you need)
  5. Click on the room you want to book.
  6. Scroll down to the Availability section.
  7. Enter the duration of your request.
  8. Enter the time frame you want to reserve the room.
  9. Click Verify Calendar
  10. Select the date of your booking.
  11. Request a start time.
  12. Fill out any needed questions in order to make your room request.
  13. Submit

Please note that Room Requests are not confirmed until the department owner approves of your request.

Follow the following steps if you want to find a room based on certain characteristics (lab, has VPN capabilities, etc.)

  1. Requests > Find a Room
  2. Request Type > Room Request
  3. Location > NPS > Building of your choice (if known)
  4. Click Additional Criteria
  5. Select what you would like from the following categories (selecting fewer categories will result in a higher search result)
    1. Room Type
    2. Floor Level
    3. Pavillion - this is based on academic departments
    4. Characteristics - A/V equipment, teaching tools, number of chairs, etc.
    5. Configuration Type - default classroom set up
    6. Capacity 
  6. Scroll down to the Availability section.
  7. Enter the duration of your request.
  8. Enter the time frame you want to reserve the room.
  9. Click Verify Calendar
  10. Select the date of your booking.
  11. Find your desired start time.
  12. Select a room based on your original search.
  13. Click Proceed.
  14. Fill out any needed questions in order to make your room request.
  15. Submit

Please note that Room Requests are not confirmed until the department owner approves of your request.

Follow the following steps in order to book a recurring reservation.

  1. Requests > Request a Specific Room
  2. Request Type > Room Request
  3. Location > NPS > Building of your choice
  4. Use Additional Criteria (not needed unless you are not sure which room you need)
  5. Click on the room you want to book.
  6. Scroll down to the Availability section.
  7. Enter the duration of your request.
  8. Enter the time frame you want to reserve the room.
  9. Click Recurring Reservation.
  10. Enter the request as you desire.
  11. Click Show Occurrences.*
  12. Click Verify Availability.
  13. Select the date of your booking.
  14. Request a start time.
  15. Fill out any needed questions in order to make your room request.
  16. Submit

*If you have a recurring reservation that follows a regular pattern, like every third Thursday, but there is an odd date you can adjust the pattern under "Show Occurrences." Simply click on the drop down next to "Selected" and adjust the date as needed.

Please note that Room Requests are not confirmed until the department owner approves of your request.

Your reservation request may be pending for many reasons. If you requested a room that is also used for academic classes it may not be available during the Add/Drop period. During this time class schedules are frequently adjusted and we are not always able to accommodate all requests during the first few weeks of a new academic quarter.

If you do not hear back within a week of your original request please email the POC outlined on your request confirmation.

Video tutorials can be found here: https://nps.edu/web/scheduling/user-video-tutorials

For additional administrative tutorials please email Scheduling@NPS.edu 

Video tutorials can be found here: https://nps.edu/web/scheduling/admin-video-tutorials

For additional administrative tutorials please email Scheduling@NPS.edu 

Those who manage spaces can access the Admin Portal here: https://eventscheduling.nps.edu/scheduling/index.php?p=ManageNotifications#

SO - Event Scheduling - Faculty FAQs

Faculty Class Scheduling FAQs

The Scheduling Office intentionally builds an hour lunch into each student schedule in one of two blocks (1100 – 1200 or 1200 – 1300).  If students are willing/able to forgo their lunch hour in order to shift a course it is possible to reserve a classroom during this time.  However, this change should not be made if it does not accommodate all student schedules.   

The Scheduling Office does not schedule courses from 1500 – 1700 on Tuesdays and Thursdays.  These evenings are blocked off for Secretary of the Navy Guest Lectures (SGL) and department seminars.  

If you need to change classrooms please email the Scheduling Office indicating your requested adjustments.  Filling your name on the room card does not officially reserve the room and other courses might be assigned there should the Scheduling Office not receive an update.

The mission of the Scheduling Office is to ensure all received course requests are scheduled each quarter.  In doing this we hope to contribute to the goal of 100% on-time graduation for all students.  If students would be forced to drop their required course, the course should remain at its current day/time to accommodate the highest number of participants.   If the course is an elective then this adjustment should be approved by your department before proceeding.

100% of Python requests are reviewed each quarter.  This data is then input into the scheduling system.  The resulting schedule is the compromise of all student course requests, classroom and instructor availability and instructor preferences. 

If you do not have any scheduling preferences please select the following:

1.    Allow back-to-back segments:  4 hours back-to-back

2.    All segments on the same two days?  No preference

Please indicate this in the Instructor Comments section.  Choosing “allow back-to-back” does not address the course blocking patterns.

Please include any special circumstances in the Instructor Comments section.  Please only block yourself off for major conflicts.  The more constraints we put into the schedule the more difficult it becomes to accommodate everyone’s requests.

  • During the add/drop period departments must not only look at overall enrollment, but room capacity.  If room capacity is exceeded the department must reach out to the Scheduling Office prior to the start of the quarter.
SO - Event Scheduling -Student FAqs

Student Class Scheduling FAQs

Yes.  In order for a student to reserve a classroom they need to be sponsored by a professor.  Once you have permission to reserve a department-owned space you can do so by submitting a room request via our Event Scheduling Platform.

Course changes should be directed to your individual department contact. If you are not sure who to reach out to you can find this information on your Python student profile by selecting: Student Info > Education Advisors > Show EdTech / Program Officer / AA

Schedules are posted on Friday of Week 10 each quarter, if not earlier.  To find specific dates please reference our Class Scheduling Tab.
SO - Event Scheduling - FAQs Image

Picnic Tables

 


Book a Room


Please note that you must have access the NPS VPN to utilize this service.

Scheduling - User Videos - Book a Specific Room

Book a Specific Room

Scheduling - User Videos - Book by Room Characteristic

Book by Room Characteristic

Scheduling - User Videos - Reoccurring Reservation

Reoccurring Reservation