Current Students Leave Processing Content

Leave Processing 

1. Read Section 123 “Leave and Liberty” in the NPS Student Handbook.

2. If traveling OCONUS, visit the Security Manager’s website to view all international travel requirements and instructions for reporting intended international travel.  In addition, complete all ATFP, security and country clearance requirements prior to submitting a leave request.  Any leave request without completion of all requirements will be recycled back to the member.

3.  Complete all the appropriate blocks on Army Leave Form, DA-31.   Have your Program Officer sign in Block 12.   If missing classes, all instructors must approve.  Instructor approval of missed classes should sent via email and fowarded to the Program Officer. In the comments block on the DA-31 annotate one of the following:

  • If NOT missing classes:  “I will not miss any classes and my Program Officer approves”
  • If missing classes:  “Program Officer and Professors/Instructors have approved missing class for leave” 

4. After Program Officer has signed, scan and send your DA-31 directly to Ft. Jackson.

5. Once leave approval is received, submit a Request to Miss Muster (password required). 

You are not authorized to miss class for ordinary leave or pass. Special exceptions must be coordinated with instructors, Program Officers (PO), and AFELM/CC (final authority). No pass or ordinary leave will be approved if your Individual Medical Readiness (IMR) is not up-to-date.

Pass:

You are authorized a pass during weekends within the United States if you don’t have "use or lose" leave (or will have "use or lose" at end of the FY). There is no mileage limitation but encourage you to use good ORM and not drive more than 8 hours a day. You must submit your general itinerary, lodging plan and contact info via e-mail to;

1) your PO and receive email approval (if requesting Friday); and/or

2) send the PO approval email to the AFELM CC (final approver).

You must receive acknowledgement of receipt & approval prior to departure. Also include if you’re going to participate in any high-risk activities or wander "off the grid" (where cell coverage or internet is not reliable). If you do not return in time for duty while on a pass, the entire period you were away from the local area will be charged as leave.

Required Format (example):

Requesting Pass for: Friday, 20 May 0700 to Sunday, 22 May 2200 to Disneyland

Mode of travel: Driving

Lodging location: xxxx

Emergency contact: xxx-xxx-xxxx

I do not have use-or-lose. I will not participate in any HRA. I plan to stay in cellular coverage. I do not have class on Friday (if requesting pass during week day) and my program officer has cleared my pass request—email approvals below. I will request Miss Muster upon final approval of my pass (as required). Please deny my pass (delete).

Leave:

Leave is required for leaving local area during "duty days" (i.e. Monday-Friday) and international travel. If traveling internationally, you will go to Security Manager’s office in the basement of Glasgow and report your intended travel itinerary. In addition, you will comply with all requirements outlined in the Foreign Clearance Guide (https://www.fcg.pentagon.mil/) for your destination(s). Requirements must be complete before leave is approved. In conjunction with requesting leave through LeaveWeb, you must submit your general itinerary, lodging plan and contact info via e-mail to; 1) your PO and receive email approval (if missing class, Instructor approval email is also required); and 2) send the PO (and Instructor) approval email(s) to the AFELM CC (final approver). Similar to pass, send an email with the details of your leave in the format below:

Required Format (example):

Requesting Leave for: Friday, 20 May 0700 to Sunday, 22 May 2200 to Disneyland

Mode of travel: Driving

Lodging location: xxxx

Emergency contact: xxx-xxx-xxxx

I will not participate in any HRA. I plan to stay in cellular coverage. I will not miss class OR I will miss class and my instructor(s) & Program Officer have approved my absence—email approvals below. I will request Miss Muster upon final approval of my leave (as required). Please deny my leave (delete).

Miss Muster Request:

Once your pass or leave has been approved, submit a Request to Miss Muster (password required).

NOTE: Commander, NPS AFELM is the leave approval authority for Air Force Students at Naval Postgraduate School (Pri: Lt Col Duc Ho; Backup: Col Shawn McCamish). Update your approval chain (AETC -> Goodfellow -> HC -> DET ME02 AFIT) in Leaveweb accordingly to avoid approval delays.

USMC leave procdures are detailed in the below document.  All NPS Marine students are to adhere to this guidance when requesting leave, liberty, or PTAD. 

NPS USMC Leave/Liberty Guidance

1. Read Section 123 “Leave and Liberty” in the NPS Student Handbook.

2. If traveling OCONUS, visit the Security Manager’s website to view all international travel requirements and instructions for reporting intended international travel.  In addition, complete all ATFP, security and country clearance requirements prior to submitting a leave request.  Any leave request without completion of all requirements will be recycled back to the member.

3. Go to NSIPS online portal using your CAC and submit a leave request. 

4. Complete all the appropriate blocks.   Program Officer’s name should be listed automatically in NSIPS as the Recommender.  If the Program Officer is NOT automatically listed, contact Student Services for corrective action.  If missing classes, all instructors must approve and Dean of Students must approve.  Instructor approval of missed classes should be done via email and fowarded to the Program Officer.  For DoS approve please fill out the miss muster request and select you will miss class. In the comments block annotate one of the following:

  • If NOT missing classes:  “I will not miss any classes and my Program Officer approves”
  • If missing classes:  “Program Officer and Professors/Instructors have approved missing class for leave” 

5. Fill out the miss muster request.

  • This form routes a request for leave or liberty to your Program Officer, the Dean of Students, and the Student Services Officer. It replaces the legacy method of obtaining email approval for a request under COVID-19 restrictions. 
  • Approval of the request automatically generates an approved request to miss muster (if the instructions below are followed) and should eliminate the need to submit a separate miss muster form for the same dates.
  • For leave requests, students must still submit a request in NSIPS for leave balance accounting. Program Officers will ensure the dates of the NSIPS request match the dates requested via NPSFlowAdmin and recommend the NSIPS request to the Student Services Officer for approval.
  • Liberty requests do not require further action. Approval of the NPSFlowAdmin form is approval of a liberty request.

Considerations when filling out and routing the form:

  • Provide any justifying comments in the comments field provided at the bottom of the form.
  • Select your Program Officer from the available list before routing for approval.
  • The student will receive an email that the request has been submitted and another when final approval is received.
  • Final approval generates a pdf report with a request summary for record keeping.
  • The request is routed by both email and NPSFlowAdmin via MSTeams.
  • There is a reassignment option in the lower left corner of the form in MSTeams.
  • For Program Officer recording keeping, a list of approvals is maintained in MSTeams and a record exists in email.

1. Read Section 123, sub sections a, b and c, “Leave and Liberty” in the NPS Student Handbook.

2. If traveling out of the United States you shall have your country’s embassy authorization (in English and stating the dates of travel and intended destination) printed and attached to your leave request form prior to routing your leave request.

3. If you are missing classes, you shall gain permission from your instructors.  In order to have leave approved in timely manner, permission must be granted from the Program Officer and all professors/instructors of classes that are to be missed.  

4. Country Senior Officer and Program Officer recommendation are required on all leave requests.

5. Click on Leave Form to open and fill out all applicable blocks and route through professors (if applicable), Country Senior Officer, and Program Officer.  

6. Submit your leave form to the International Graduate Programs Office for their review and approval.

7. Once you have received your approved leave, submit a Request to Miss Muster (password required).