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Welcome! Our office collects and reviews your thesis, dissertation, MBA professional report, capstone project, or joint applied project. We ensure that each paper follows the formatting guidelines of the Naval Postgraduate School and assist students in the proofreading process. This page contains all the information you need to obtain your certificate of thesis completion (the "Green Card").
Contact Us
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Offsite/wireless/DL SharePoint users: If you are not on base, you must be logged onto the NPS network (VPN) to access your thesis SharePoint site. When prompted for your username, enter "ERN\" first: ERN\Jdoe. Please go to this link or watch this video (must be onsite to view) for instructions on how to install the VPN. If you are a student on extension, and your account has been disabled, please contact the Technology Assistance Center at (831) 656-1046 or tac@nps.edu.
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Target
Submission Dates
June graduates:
Initial
Draft,
May 10
Final
Draft,
June 7
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THESIS BRIEF
MANDATORY FOR JUNE AND
SEPTEMBER GRADUATES
Learn how to get your
Green Card! We will cover the submission
process, template, and forms. Brief lasts 50
minutes. All are welcome to attend.
The brief is offered three
times per quarter in
the ME auditorium,
near the Sloat gate.
Distance learning
students: All
materials covered
in the brief are represented on
this page. Of
special concern
to you is
setting up
remote access to
the NPS server,
which will
enable you to
submit your
paper to Thesis
Processing.
Instructions here.
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THESIS PROCESS
TIMELINE
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Receive SharePoint URL
6 1/2 months before graduation
Your personal online workspace; keep URL safe until needed
6 1/2 months 26 26
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Attend Thesis Brief
6 months before graduation
Mandatory; meet Thesis Processors; learn our requirements
6 months 24 24
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Choose Template
5 1/2 months before graduation
Saves you work; gives your paper the right look and feel
5 1/2 months 22 22
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Write Thesis Text
5 months through 2 months before graduation
Use input from Advisors to draft thesis and reference list
5 months to 2 months 20 8
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Apply Formatting
7 weeks before graduation
Add Template styles to thesis text; as shown in Thesis Brief
7 weeks 7 7
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Upload File to SharePoint
6 weeks before graduation
Mandatory; three formatted chapters for Processor to review
6 weeks 6 6
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Request Initial Review
5 weeks before graduation
Email Sharepoint URL to thesisdraft@nps.edu for Processor.
Exception!
Hired
an editor? Still request Processor, but excused from Initial Review
5 weeks 5 5
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"Meet" Processor / Wait
4 1/2 weeks before graduation
Your Processor emails you review results within 1-4 days
Wait for feedback!
Avoid version errors: Stop work on thesis during reviews
4 1/2 weeks 4.5 4.5
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Make Processor Edits
4 weeks before graduation
Make all requested edits to SharePoint Master File only.
4 weeks 4 4
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Refine Thesis Text
3 weeks before graduation
Use Advisors' input to finish thesis, update placeholder text
3 weeks 3 3
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Gather Signatures
Ongoing
Advisors and Chair approve thesis content, sign release form
When ready or by 2 1/2 weeks 26 2.5
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Upload Final File
2 1/2 weeks before graduation
Remove Track Changes; check format, references and citations.
2 1/2 weeks 2.3 2.3
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Request Final Review
2 weeks before graduation
Processor final-checks file; allow four days' processing time
2 weeks 2 2
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Review PDF file
1 1/2 week before graduation
Processor emails you; approve final thesis PDF for publication
1 1/2 weeks 1.5 1.5
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Receive Green Card
1 week before graduation
Deliver hard copy Release Form to Processor; get Green Card
1 week 1 1
DISSERTATION PROCESS
TIMELINE >>
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The template
contains the pages
and styles you need
to format your
paper. For help with
the template, please
contact a thesis
processor. For
students who choose
not to use the
template are still
required to adhere
to the NPS format
requirements.
BEFORE YOU BEGIN:
Template Setup +
Formatting Instructions +
SharePoint Instructions +
Thesis Checklist
Times
Arial
Courier
Microsoft Word 2010 can be downloaded free of charge here. You must set up your Word program to work with the thesis office. Refer to "Template Setup"above.
Thesis Specifications: For those desiring the minute details of the formatting requirements. Students will do fine by simply using the template (the formatting requirements are built into the template styles) and following the instructions under the “Templates” section of this page. |
1. Release Form:
Sign and print
out.
Both electronic
and hand
signatures
accepted.
Thesis, MBA,
JAP, or
Capstone
Dissertation
2. Forms
inside your
thesis
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Special
Abstract: This
form serves
as your
publication
announcement
and is
appended to
the end of
your thesis
template.
Fill out all
information
before
submitting
for Final
Review, and
include the
email
addresses of
your
advisors and
desired
recipients.
Marines are
required to
list the
following: Marine Corps
Distribution
List. Your
thesis
processor
will extract
this page
and upload
it as a
separate
file to your
thesis
SharePoint
site.
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Report
Documentation
Page: Page i of
your paper.
This link
provides you
with
instructions
on filling
it out. Do
not give
this form to
Thesis
Processing.
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Initial
Distribution
List: The last
page of your
thesis. DTIC
and the NPS
Library are
the only
recipients
listed.
3. Color Form
(optional): Give this form to
your thesis
processor if you
need your thesis
printed in color
for the NPS
library.
After obtaining all
signatures, please
hold on to your
Release Form and
request the Final
Review of your paper
with your thesis
processor.
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DICTIONARIES AND STYLE
GUIDES
Navy Style Guide DoD Dictionary of Military and
Associated Terms "Top 20 Grammar Mistakes"
EXTENSIONS
To apply for an extension,
please see your program
officer or academic
associate.
Students already on extension are
expected to adhere to the
same timeframe as all
graduating students. Please
submit your paper to Thesis
Processing at least one
month prior to your expected
graduation date to be
assigned a thesis processor
and to allow for all
review cycles.
Thesis Compliance Considerations
- Academic Honor Code: Standards of conduct while
completing coursework inside
and outside the classroom
are outlined here.
- Travel Approval:
Some students travel
to conduct
interviews, present
preliminary findings
or access archives. Student travel must
be processed through
the Travel Office.
- Export Control
Approval:
Certain types of
information require
export-control
protection. Export
controls are
government
regulations that
manage the transfer
of commodities,
technologies, and
software to
non-U.S. entities or
individuals. For help, please see the
Export Control Officer,
located in the Research and
Sponsored Programs Office.
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- Human Subjects
Research: Human subjects research
methods such
as surveys and
interviews must be
cleared with the
Institutional Review
Board (IRB) before the work is
conducted.
- Sponsor PAO
Approval: The
student’s sponsor or
faculty member’s
research sponsor may
require review
before release. If
so, students must
contact their
sponsors, and faculty
members must contact their’s,
to obtain release
approval.
- Proprietary Information
Approval: Permission for distribution should be obtained from the individuals and companies as listed in blocks 9 and/or 10 of Standard Form 298 (page iii of the thesis. It is the advisor's responsibility to secure permission before the corresponding document is distributed to the NPS Library and DTIC.
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