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Reporting

Hazard Reporting

It is critically important that NPS Personnel report all hazards to the safety office. We want to investigate and mediate any hazard discovered to prevent mishaps! 

To make it as easy as possible for personnel to report, we have multiple different methods of reporting.

Reporting2

Online "Report a Hazard" Form

We have created an Online Form to Report a Hazard that all NPS personnel can utilize.  The form allows users to report hazards annonymously if they chose to do so.

 

Unsafe/Unhealthful Reporting Form

Copies of Unsafe/Unhealthful Reporting Forms are available on all Departmental Safety Bulletin boards.   Completed forms may be dropped off at our offices, Faxed to 831-656-7710, or emailed to Safety@nps.edu.  

 

ESAMS

ESAMS 

ESAMS

 

NPS Staff and faculty can access ESAMS to report an "unhealthy employee working condition".  Reports can even be filed anonyomously through the system.

 

This is our prefered method of reporting but students do not typically have access to ESAMS and will need to utilize one of our other methods of reporting.

What is ESAMS?

The Naval Postgraduate School uses the web-based module, ESAMS (Enterprise Safety Applications Management System), to track inspections of NPS spaces, mishaps, and safety related trainings.

What does ESAMS mean to NPS staff, faculty, and students?

All NPS employees and certain students that work in labs which require additional safety training are required to be enrolled into the ESAMS database. There are required safety related trainings for all NPS personnel.  Many of the trainings may be done online through ESAMS. Supervisors can use ESAMS to track training completion of employees as well as assign new training to employees.

 

A detailed description of ESAMS follows:

 

System Functionality

  • Web-based application
  • Real-time data management
  • Trending reports and graphs
  • Canned safety metric reports Automated e-mail notifications
  • Data Excel downloads to desktop
  • Data transfer to other DoD systems

Safety Applications

  • Mishap reporting
  • Near miss reporting
  • Mishap prevention corrective action tracking
  • Unsafe/unhealthful reporting
  • Deficiency abatement tracking
  • Training statistics and data
  • Self-Assessment review and documentation
  • Customer service surveys
  • Hazard area tracking
  • Equipment tracking
  • Supervisor tools
  • Web Training

Mishap Analysis Reports 

(Administrators can search by year, command type, command, installation and  program. The following is a list of current mishaps fields that have been used for analysis)

  • Injury Type
  • Accident Type
  • Location
  • Activity at time of injury
  • Supervisor  
  • Body Part
  • Job Title
  • Department/Code
  • Cause Code
  • Occurred During
  • Source of Injury 
 On The Horizon 
  • Capture population data by command and installation
  • Calculate summary rates for an installation by command
  • Expanded graphs and charts
  • Expanded mishap data collection
  • Mishap prevention corrective action metrics and statistics

 

Appeal Procedures for Unsafe/Unhealthful Conditions

If you are dissatisfied with the assessment of the alleged hazard made by the Regional Complex OSH office or with actions taken to abate a confirmed hazard, you are encouraged to confer with the Regional Complex OSH office to discuss the matter further. If after the discussion, you are still dissatisfied, an appeal may be made to the cognizant Commanding Officer, Officer in Charge, or ACOS.

The appeal must be in writing and contain at least the following information:

  • A description of the alleged hazard including its location and standards violated if known (a copy of the original hazard report will suffice);
  • How, when, and to whom the original report of the alleged hazard was submitted; and
  • What actions (if known) were taken as a result of the original report.
  • A statement explaining why the actions taken as a result of the original report were unsatisfactory and are being appealed.

The CO, OIC, ACOS, or his/her representative, will respond within 10 working days. An interim response be forwarded if the Commander’s investigation is incomplete at this time.

If still dissatisfied or if you have not received a response within 20 working days, you may appeal to the next higher level of command. The sequence of appeals thereafter shall be to:

A. Commander Navy Region Southwest 937 North Harbor Drive San Diego, CA 92132-0058

B. Commander Naval Installations 2713 Mitscher road Ste 300 Anacostia Annex, Washington D.C. 20373-5802

C. Chief of Naval Operations Code N454 Crystal Plaza #5 Room 678 2211 Jefferson Davis Highway Arlington, VA 22244-5180

D. Assistant Secretary of the Navy Installation and Environment 1000 Navy Pentagon Room 4A686 Washington, D.C. 20350-1000

E. Under Secretary of Defense Environmental Security Pentagon Room 3E792 Washington, D.C. 20310

The final appeal authority for military personnel is the Under Secretary of Defense Environment Security.

In the event you are a dissatisfied civilian employee, you may contact, in writing, the Office of Federal Agency Safety Programs, U.S. Department of Labor, Washington, D.C. 20210. This final appeal must describe in detail, the entire previous processing of appeal and set forth objections thereto. *

PLEASE CONTACT THE REGIONAL OSH OFFICE IF YOU DESIRE ADDITIONAL INFORMATION OR IF YOU ARE DISSATISFIED WITH THE ACTIONS TAKEN