Reporting - Safety
|Under federal law, you are entitled to a safe workplace. Your employer must provide a workplace free of known health and safety hazards. If you have concerns, you have the right to speak up about them without fear of retaliation.|
It is critically important that NPS Personnel report all hazards to the safety office. We want to investigate and mediate any hazard discovered to prevent mishaps!
To make it as easy as possible for personnel to report, we have multiple different methods of reporting.
Online "Report a Hazard" Form
We have created an Online Form to Report a Hazard that all NPS personnel can utilize. The form allows users to report hazards annonymously if they chose to do so.
Unsafe/Unhealthful Reporting Form
Copies of Unsafe/Unhealthful Reporting Forms are available on all Departmental Safety Bulletin boards. Completed forms may be dropped off at our offices, Faxed to 831-656-7710, or emailed to Safety@nps.edu.
If you are dissatisfied with the assessment of the alleged hazard made by the Regional Complex OSH office or with actions taken to abate a confirmed hazard, you are encouraged to confer with the Regional Complex OSH office to discuss the matter further. If after the discussion, you are still dissatisfied, an appeal may be made to the cognizant Commanding Officer, Officer in Charge, or ACOS.
The appeal must be in writing and contain at least the following information:
- A description of the alleged hazard including its location and standards violated if known (a copy of the original hazard report will suffice);
- How, when, and to whom the original report of the alleged hazard was submitted; and
- What actions (if known) were taken as a result of the original report.
- A statement explaining why the actions taken as a result of the original report were unsatisfactory and are being appealed.
The CO, OIC, ACOS, or his/her representative, will respond within 10 working days. An interim response be forwarded if the Commander’s investigation is incomplete at this time.
If still dissatisfied or if you have not received a response within 20 working days, you may appeal to the next higher level of command. The sequence of appeals thereafter shall be to:
A. Commander Navy Region Southwest 937 North Harbor Drive San Diego, CA 92132-0058
B. Commander Naval Installations 2713 Mitscher road Ste 300 Anacostia Annex, Washington D.C. 20373-5802
C. Chief of Naval Operations Code N454 Crystal Plaza #5 Room 678 2211 Jefferson Davis Highway Arlington, VA 22244-5180
D. Assistant Secretary of the Navy Installation and Environment 1000 Navy Pentagon Room 4A686 Washington, D.C. 20350-1000
E. Under Secretary of Defense Environmental Security Pentagon Room 3E792 Washington, D.C. 20310
The final appeal authority for military personnel is the Under Secretary of Defense Environment Security.
In the event you are a dissatisfied civilian employee, you may contact, in writing, the Office of Federal Agency Safety Programs, U.S. Department of Labor, Washington, D.C. 20210. This final appeal must describe in detail, the entire previous processing of appeal and set forth objections thereto. *
PLEASE CONTACT THE REGIONAL OSH OFFICE IF YOU DESIRE ADDITIONAL INFORMATION OR IF YOU ARE DISSATISFIED WITH THE ACTIONS TAKEN
Mishap investigation, reporting and record keeping are critical elements to the Navy’s safety and health efforts. Determining the cause and identifying problem areas can help us better understand how to correct hazardous working conditions. The process can assist us in preventing and/or eliminate future reoccurrences, as well as educating us on the lessons learned.
What is a Mishap and Near-Miss?
A Mishap is defined as any unplanned event that results in personal injury or property damage. There are different reporting proceedures for Mishaps depending on where it happened and if you are a Civilian or Military. The details can be found below on this page.
A Near-Miss is an event that does not result in an injury or damage. However, it is very important that an near-miss be reported to the NPS Safety Office so that we can record an investigate near-misses to put corrections in place so they do not become a Mishap. Information on how to report a Near-Miss can be found on our Near-Miss Reporting Page.
Injury/Illness Treatment (Civilian Employees Only)
Injury Claims Process for Federal Civilian Employees Serviced by HRO Naval Postgraduate School. Employees who are injured on the job must immediately report every job-related injury or illness to their supervisor.
Supervisors must issue a Medical Referral (OPNAV 5100/9) (formerly called Dispensary Permit) to the employee to be treated at the Occupational Health Clinic. Employees are urged to contact the Occupational Medicine Clinic at 831-242-5332 for an appointment. Employees should then report to the Occupational Medicine Clinic, now in Building 4390 Parker Flats Cut-off Seaside CA 939555. Employees do not have to be treated at the Clinic but can elect to be treated by a physician of their choice (usually located within 25 miles of residence/work). If an Occupational Medicine physician is not available, employees can go to an Urgent Care Facility for treatment. Employees who sustain an on-the-job injury of such severity that requires immediate medical attention (severe lacerations, possible fractures and head/neck injuries) should be transported to the closest civilian emergency medical facility.
Employees who do not receive treatment at the Occupational Medicine Clinic should obtain a form CA-16, "Authorization for Examination and/or Treatment," from the Injury Compensation Office at HRO, Building 220, Hermann Hall. This form is only issued by HRO within 48 hours from the time of the traumatic injury.
To file a claim for an on-the-job traumatic injury, employees must complete for CA-1, "Federal Employee's Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation." This form must be completed in its entirety by the employee and supervisor and forwarded to the Injury Compensation Office, Building 220, Hermann Hall within 2 workdays from the date the supervisor receives notice. The dispensary permit, CA-16 or a disability note from the treating physician must be attached to provide the work status. To file a claim for an Occupational Illness, employees must complete form CA-2, "Notice of Occupational Disease and Claim for Compensation." These forms are available on the HRO web page or from the Injury Compensation Office.
Employees are responsible for advising their physician that light duty may be available if unable to return to full duty. The supervisor will determine if light duty is available.
Employees who are unable to return to work due to a traumatic injury can elect Continuation of Pay (COP) if they are totally disabled and have supporting medical documentation. COP can be granted up to 45 calendar days from the date of injury. The date of injury is reported on the time sheet as Code LU for either 1 hour if the employee continued to work for the hours the employee was unable to work on the date of injury. This code is used only to identify the date of injury. Lost time after the date of injury is reported on the time sheet as code LT up to the 45 calendar day entitlement.
Employees/supervisors must notify the Injury Compensation Program Office, HRO at 831-656-2244 of the time of the injury ASAP.
Supervisors are also responsible for notifying their appropriate Safety POC of any mishap.
For further guidance employees/supervisors can contact HRO at 831-656-2244.
For details on The Federal Employees' Compensation Act (FECA), see the Department of Labor's Site for an Overview and Material Assistance.
Classifications of Mishaps:
Class A Mishap. The resulting total cost of reportable material property damage is $1,000,000 or more; or an injury or occupational illness results in a fatality or permanent total disability.
Class B Mishap. The resulting total cost of reportable material (property) damage is $200,000 or more, but less than $1,000,000; or an injury or occupational illness results in permanent partial disability; or three or more personnel are inpatient hospitalized.
Class C Mishap. The resulting total cost of reportable material (property) damage is $20,000 or more, but less than $200,000; a non-fatal injury that causes any loss of time from work beyond the day or shift on which it occurred; or a non-fatal illness or disease that causes loss of time from work or disability at any time (lost time case).
Class D Mishap. A work-related/on-duty reportable injury or occupational illness not otherwise classified as class a, b, or c mishap (e.g., injuries requiring medical treatment beyond first aid, loss of consciousness, light duty, limited duty, restricted work, or job transfer).
Mishap Program Requirements
This page outlines basic MISHAP reporting program requirements, establishes our policy regarding the reporting and investigation of mishaps and serves as guidance for supervisors to follow to report a mishap. Please note that the content of this page does not serve as a substitute to the following governing Instructions or Regulations:
Any civilian with a work-related illness or injury that involves medical treatment beyond first aid, including light duty and/or lost work time is considered a reportable mishap. In addition, off-duty military mishaps or injuries should also be reported. Reporting is filed on-line thru ESAMS or to your program officer if you are a student.
Scope and Applicability: The provisions of this page apply to all Federal civilian employees and Military service members of Naval Support Activity Monterey (NSAM) and its Tenant Commands. All reportable mishaps are required to be submitted into ESAMS. Requirements:
• All employees have the responsibility to notify their supervisor when a mishap or injury has occurred in the workplace. In addition, all off-duty military injuries shall also be reported.
• Supervisor shall submit a report of mishap or injury via ESAMS within 3 working days .
• All fatalities shall be reported within 8 hours. Amputations, hospitalizations and loss of an eye shall be reported within 24 hours. Initial telephone reporting for fatalities or sever injuries to the Safety Office.
• Medical assistance will be provided if applicable: Call 911 emergency services in case of serious or life-threatening injuries.
• Supervisor will assist with investigation of mishap in order to determine steps to be taken to prevent recurrences.
For Workers Compensation information and forms please contact the following offices:
• NPS civilian mishaps will require Workers’ Compensation Forms that may be accessed by contacting the local HRO Office; or by going to the HRO Workers' Injury Compensation site which has forms, details about responsibilities, and instructions for filing.
• NSA Monterey civilian mishaps will require Workers’ Compensation Forms that may be accessed by contacting CNRSW HRO at (619) 532-1309/1274/3525 or Fax (619) 532-1287
Forms and Publications:
- Unsafe / Unhealthful Working Conditions
- Near-Miss Reporting
- Medical Referal Form (OPNAV Report: OPNAV 5100-28)
- NSAM/NPS Safety Gram on Mishap Reporting
- CA-1 Form: Federal Employee's Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation
- CA-2 Form: Notice of Occupational Disease and Claim for Compensation
Where you almost injured because of a hazard? Then we very much would like to hear about it!
Your "Near-Miss" could lead to someone else having a mishap if we don't investigate and mitigate the hazard!