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Registrar FAQs

Frequently Asked Questions (FAQs)

                 The Registrar's Office is located in the basement of Herrmann Hall, Room 022. We are near the Trident Room, down the hall from the dining room. Our hours are 8:00am-4:00pm, Monday through Friday. We are currently working remotely until further notice. For assistance during this time, email Registrar@nps.edu. 

                 Diplomas and/or Certificates are mailed approximately 90 days after the month of graduation. An official copy of the transcript can be ordered at Parchment.com

                 To request a copy of your diploma please see instructions at this link. 

                 E-mail the Registrar’s Office.  Once the letter is generated, you will receive an e-mail. TQPR and Class Rank letters are only provided to currently enrolled students seeking to apply for a dual degree. 

Naval Nuclear Power School (NNPS) 'Officer' students who graduated 2002 or later can order their official transcript through our online service at Parchment.com.  (Please note:  By selecting this option, you will be leaving the NPS website.)  Turnaround time is 5 business days.  

For graduation years prior to 2002 or Enlisted NNPS inquiries, email jst@doded.mil

NPS uses the term Quality Point Rating (QPR) in place of GPA.  Note:  Naval War College classes (JPME), classes marked as a refresher, and classes with these grades: I, W, P, F, T, N are excluded from all QPR calculations. The three QPRs are: 

  1. TQPR (Total Quality Point Rating):  The Total QPR represents all graded NPS courses.
     

  2. GQPR (Graduate Quality Point Rating):  Represents courses numbered 3000 and above, which are associated to a designated curriculum/visit#.  A Graduate QPR of 3.0 or higher is required to graduate with a Master's degree or Academic Certificate.
     

  3. CQPR (Curriculum Quality Point Rating):  Represents all graded courses associated to a designated curriculum/visit#.  A Curriculum QPR of 2.75 or higher is required to graduate with a Master's degree or Academic Certificate.

Students whose grades fall below a GQPR of 3.0 or CQPR of 2.75 will be placed on academic probation. Refer to the ‘Grading’ excerpt in the Academic Catalog.

Usually, students who cannot see their grades in Python have either pending CEFs or the instructor has not submitted their grades into Python.  E-mail the Registrar’s Office if you have further questions.

 

Transcript requests must be submitted through Parchment.com.  (Please note:  By selecting this option, you will be leaving the NPS website.)  Further instructions are available at this link.

Transcripts can be requested and sent to a military installation or government agency through our online service at Parchment.com. (Please note:  By selecting this option, you will be leaving the NPS website.)  Turnaround time is 5 business days.

It is most likely the course was not required for the completion of your degree and would have caused an irresolvable conflict.  Email scheduling@nps.edu for more information.

 

For courses pending approval that were dropped prior to the scheduling process, you will need to resubmit your request once schedules are posted and Python is unlocked.

 

Legal name changes in Python are processed by the Technology Assistance Center. TAC can be reached via email (TAC@nps.edu) or by phone (831) 656-1046. Name change requests must include at least one of the verification documents listed below. 

 

•           Government Issued ID (driver license, state ID card, valid passport)

•           Marriage Certificate

•           Court Order (must show change to new name)

•           Divorce Decree (must show change to new name)

•           Documentation of Common Law Marriage/Civil Union

 

Note:  Legal name changes in Python are only processed for current students, staff, and faculty.

Course Evaluation Form (CEF) Instructions

Course Evaluation Form (CEF) Instructions

Purpose: Course Evaluation Forms (CEFs), previously known as Student Opinion Forms (SOFs), are anonymous and serve two purposes. First, the instructor uses these answers along with written comments for improving course materials and instruction methods. Written comments are seen only by the instructor. Second, the numerical answers to the questions on the front of the form are used by the Department Chairman and the Provost for evaluating the instructor for pay, promotion, tenure and awards. Individual CEF responses provided by the student, permits useful evaluation of both the instruction and the course. Click here to see the CEF FAQs.

CEFs must be submitted each quarter via Python. For security considerations, Python can only be directly accessed via the NPS Intranet. If a student is off-campus during the CEF submittal period, please follow instructions provided below by clicking on “How to submit CEFs while off-campus”.

  1. Open web browser and access the NPS Intranet Homepage (https://intranet.nps.edu)
  2. Select and log into Python. Link is located at the top of the page.
  3. The Welcome to Python window will appear. Click on Python User Login.
  4. The Web VPN Service Authentication Required window will appear. Enter your NPS User Name and Password then click Continue. You should now be logged on to Python.
  5. Under Student Folio tab, click My Matrix tab.
  6. Next to the appropriate academic year/quarter, you’ll see active CEF buttons. If one or more of your courses do not show a CEF button, then a CEF is not required.
  7. Click on each active CEF button, and enter in responses as necessary.
  8. Once all CEFs have been completed and instructors have entered their grades into Python, your Transcript will be available for review.

If the course ended a few weeks prior to the CEF submittal period, contact the Registrar's Office for alternative CEF procedures.

Python via VPN Option 1: (Preferred)

To access CEFs, first you will need to connect to the GlobalProtect VPN (Virtual Private Network) client preferably from your home, and then access the NPS Intranet Homepage (https://intranet.nps.edu/). Once you are connected to the NPS Intranet Homepage, click on the Python link located at the top left of the page.

  1. The Welcome to Python window will appear. Click on Python User Login.
  2. The WebVPN Service Authentication Required window will appear. Enter your NPS User Name and Password then click Continue. You should now be logged on to Python.
  3. Under Student Folio tab, click My Matrix tab.
  4. Next to the correct academic year/quarter, you’ll see active CEF buttons. If one or more of your courses do not show a CEF button, then a CEF is not required.
  5. Click on each active CEF button, and enter in responses as necessary.
  1. Once all CEFs have been completed and instructors have entered their grades into Python, your Transcript will be available for review.

To access CEFs via CloudLab web client preferably from your home, first you will need a HTML5-capable web browser. The minimum requirements web browsers are Internet Explorer 9+, Mozilla Firefox 15+, Google Chrome 22+, or Safari 5.1+.

  1. Open a web browser (listed above) and select or type the following: https://cloudlab.nps.edu.
  2. Click CloudLab HTML Access.
  3. Type your NPS credentials and select Log In.
  4. Click CloudLab desktop icon.
  5. Click OK (Windows 10 desktop will load).
  6. Open web browser to access NPS Intranet Homepage (https://intranet.nps.edu).
  7. Select and log into Python. Link is located at the top of the page.
  8. The Welcome to Python window will appear. Click on Python User Login.
  9. The WebVPN Service Authentication Required window will appear. Enter your NPS User Name and Password then click Continue. You should now be logged on to Python.
  10. Under Student Folio tab, click My Matrix tab.
  11. Next to the correct academic year/quarter, you’ll see active CEF buttons. If one or more of your courses do not show a CEF button, then a CEF is not required.
  12. Click on each active CEF button, and enter in responses as necessary.
  13. Once all CEFs have been completed and instructors have entered their grades into Python, your Transcript will be available for review.

If you are having technical difficulties connecting to the GlobalProtect VPN or CloudLab, please review the TAC Wiki pages for assistance. You will need your NT username and password to access the TAC Wiki site. You may also email the Technology Assistance Center via tac@nps.edu or call (831) 656-1046. Monday – Friday, 8:00am – 4:00pm (Closed Fridays 1:15pm 2:45pm).

 

Student SOF FAQs

Student CEF FAQs

                 Contact the Technology Assistance Center (TAC) and they can assist with username issues and resetting passwords. Inquire by phone (831) 656-1046 or via e-mail TAC@nps.edu. After the password has been reset, CEFs can be completed via Python.

1.  Log into Python.

2.  Under Student Folio tab, click My Matrix tab.

3.  Next to the correct academic year/quarter, you'll see the course numbers and CEF buttons. If one or more of your courses show an ABC button, then either an CEF is not required or your instructor has not yet submitted a grade.

4.  Click on each active Late CEF button and enter in responses as necessary.

5.  Once all CEFs have been completed and instructors have entered their grades into Python, your NPS Transcript will be available for review.

                Every quarter, the CEF submittal period coincides with opening of the grade window and ends on the Sunday after graduation. See Academic Calendar. 

                Guidelines:

1.  Courses with less than 5 students do not require CEFs.

2.  If Python lists the Class Type as Seminar, Directed Study, or Thesis/Dissertation, then no CEF is required.

 

Faculty SOF FAQs

Faculty CEF FAQs

           CEF results are viewable once the grading window has closed and grades have been entered into Python for ALL students enrolled. To view CEFs: (a) Log in to Python. (b) Click on “Faculty Folio” then click “Teach Load”. (c) Click on the details button next to the appropriate AY, Qtr, and course. (d) The “Course Information” page will appear. Click on the “Show CEF Results” button.

Per the Faculty Council meeting on 2/13/2020, students' written CEF comments will now be viewable indefinitely.

           The course may have been set to not require CEFs. Another possible reason is the grading deadline has not closed yet or you have not entered grades for ALL students enrolled. If more time is required to assign a grade for an individual student, enter an “I” grade. If CEFs were set to be required for the course and all students have been graded, then CEF results can be viewed. If you still cannot view your CEF results, contact registrar@nps.edu for assistance.

            Students can view their grades only after they’ve submitted an CEF via Python and after the instructor has entered grades into Python.

How To PDF Guides

How To PDF Guides