Frequently Asked Questions (FAQs) - Office of the Registrar
Frequently Asked Questions (FAQs)
The Registrar and Admissions offices are located in the basement of Herrmann Hall, Room 022. We are near the Trident Room, down the hall from the dining room. Our hours are 8-4 Monday through Friday.
Diplomas and/or certificates are mailed approximately 90 days after graduation or completion of the certificate. An official copy of the transcript is also sent to the graduate.
To request a copy of your diploma please see instructions at this link. Processing time is 5-7 business days.
E-mail the Registrar’s Office. Once the letter is generated, you will receive an e-mail to pick it up.
We keep Nuclear Power School transcripts from 2001 and later. Please submit a request through our online service at Parchment.com. Turnaround time is 5 business days. (Please note: by selecting this option, you will be leaving the NPS website) For all other graduation years, contact Nuclear Power School directly.
NPS uses the term Quality Point Rating (QPR) in place of GPA. Note: Naval War College classes (JPME), classes marked as a refresher, and classes with these grades: I, W, P, F, T, N are excluded from all QPR calculations. The three QPRs are:
TQPR (Total Quality Point Rating): The Total QPR represents all graded NPS courses.
GQPR (Graduate Quality Point Rating): Represents courses numbered 3000 and above, which are associated to a designated curriculum/visit#. A Graduate QPR of 3.0 or higher is required to graduate with a Master's degree or Academic Certificate.
CQPR (Curriculum Quality Point Rating): Represents all graded courses associated to a designated curriculum/visit#. A Curriculum QPR of 2.75 or higher is required to graduate with a Master's degree or Academic Certificate.
Students whose grades fall below a GQPR of 3.0 or CQPR of 2.75 will be placed on academic probation. Refer to the ‘Grading’ excerpt in the Academic Catalog.
Usually, students who cannot see their grades in Python have either failed to complete a CEF, or the instructor has not submitted their grades into Python. Contact the Registrar’s Office if you have further questions.
The requestor must include the name of the person who will be picking up the transcript on his/her behalf. All document requests must come directly from the student via e-mail, fax, or mail. Go to this link.
At this time we are unable to accept requests for transcripts over the phone.
All alumni who have graduated after 1986 can request to have a transcript sent to a military installation or government agency through our online service at Parchment.com. Turnaround time is 5 business days. (Please note: by selecting this option, you will be leaving the NPS website)
Alumni who graduated prior to 1987 must submit a request via email. Instructions.
If additional paperwork needs to be sent along with your request please include the type of documents in your e-mail/fax/or letter. Please e-mail forms as a PDF.
Mostly likely the course was not required for the completion of your degree and would have caused an irresolvable conflict. Also, all pending requests are dropped prior to scheduling, so you will need to resubmit your request once scheduling is locked.
Legal name changes in Python are processed by the Technology Assistance Center. TAC can be reached via email (TAC@nps.edu) or by phone (831) 656-1046. Name change requests must include at least one of the verification documents listed below.
• Government Issued ID (driver license, state ID card, valid passport)
• Marriage Certificate
• Court Order (must show change to new name)
• Divorce Decree (must show change to new name)
• Documentation of Common Law Marriage/Civil Union
Note: Legal name changes in Python are only processed for current students, staff, and faculty.
Student CEF FAQs
Contact the Technology Assistance Center (TAC) and they can assist with username issues and resetting passwords. Inquire by phone (831) 656-1046 or via e-mail TAC@nps.edu. After the password has been reset, CEFs can be completed via Python.
1. Log into Python.
2. Under Student Folio tab, click My Matrix tab.
3. Next to the correct academic year/quarter, you'll see the course numbers and CEF buttons. If one or more of your courses show an ABC button, then either an CEF is not required or your instructor has not yet submitted a grade.
4. Click on each active Late CEF button and enter in responses as necessary.
5. Once all CEFs have been completed and instructors have entered their grades into Python, your NPS Transcript will be available for review.
Every quarter, the CEF submittal period coincides with opening of the grade window and ends on the Sunday after graduation. See Academic Calendar.
1. Courses with less than 5 students do not require CEFs.
2. If Python lists the Class Type as Seminar, Directed Study, or Thesis/Dissertation, then no CEF is required.
Faculty CEF FAQs
CEF results are viewable once the grading window has closed and grades have been entered into Python for ALL students enrolled. To view CEFs: (a) Log in to Python. (b) Click on “Faculty Folio” then click “Teach Load”. (c) Click on the details button next to the appropriate AY, Qtr, and course. (d) The “Course Information” page will appear. Click on the “Show CEF Results” button.
Per the Faculty Council meeting on 2/13/2020, students' written CEF comments will now be viewable indefinitely.
The course may have been set to not require CEFs. Another possible reason is the grading deadline has not closed yet or you have not entered grades for ALL students enrolled. If more time is required to assign a grade for an individual student, enter an “I” grade. If CEFs were set to be required for the course and all students have been graded, then CEF results can be viewed. If you still cannot view your CEF results, contact firstname.lastname@example.org for assistance.
Students can view their grades only after they’ve submitted an CEF via Python and after the instructor has entered grades into Python.